Generate Form 941 (End-Of-Quarter Payroll Tasks for U.S.)

Businesses in the United States are required by law to submit certain wage and tax reports to federal and state agencies after the final payroll has been processed for a tax quarter. The form must be submitted four times per year on the last day of the month following the end of the quarter.

Important form submission dates:
  • Form 941 for 1st Quarter (January - March) must be submitted by April 30.

  • Form 941 for 2nd Quarter (April - June) must be submitted by July 31.

  • Form 941 for 3rd Quarter (July - September) must be submitted by October 31.

  • Form 941 for 4th Quarter (October - December) must be submitted by January 31 of the following year.

ProContractor includes support for the following:
  • Form 941: Employer's Quarterly Federal Tax Return – Lists total wages paid, taxes withheld, and federal tax deposits for a specific three-month period.
  • Form 941 - Schedule B: Report of Tax Liability for Semiweekly Schedule Depositors – Companion form to Form 941 that some employers are required to file.
  • SUTA – Filing requirements vary by state, but SUTA is generally filed on a quarterly basis. ProContractor supports e-filing for SUTA.

For more information, consult your tax advisor. To perform end-of-quarter payroll tasks, complete the following steps.

  1. Optional: Contact the IRS to order your Form 941 and Form 941 - Schedule B.
  2. Ensure that your payroll is complete for the quarter that just ended (meaning you have printed, posted, and distributed all checks).
  3. If you want to prevent payroll checks from being posted or voided in the quarter that just ended (or any prior quarter) after you have prepared your quarter-end forms, close the quarter. You can do this on the Payroll Settings screen.
  4. Print your Form 941.
  5. On the Electronic Filing screen, generate a file for Form 941, including Schedule B, to submit electronically.
  6. Generate a file for SUTA filing to submit electronically.