Enter Time Card by Employee Screen Field Reference

This screen field reference describes the following:

General Tab

Select to add a row to the grid, either blank or with copied info. Select to delete the active row from the grid. See Grids for tips on using grids in ProContractor.

FieldDescription
This Check
Check TypeIndicate whether the payroll check will be computer printed or handwritten. If you select Hand Written Check, you must enter a check number.
Check NumberEnter the number of the handwritten payroll check to be issued to the employee. The check number must be unique for the account.
Bonus Tax PercentInitially displays the default tax percent for bonuses from the Payroll Settings screen. If you want to modify this value, enter the new tax percentage for bonuses as a percentage with up to two decimal places.
This Batch: The fields in the section are display only, according to the choices made on the Start a Payroll Cycle screen.
Pay Period End DateDisplays the end date for the pay period associated with the payroll cycle of the posting group.
Check DateDisplays the date that will appear on the payroll checks for the payroll cycle of the posting group.
Cash AccountDisplays the cash account for the payroll checks.
Standard Pay CycleDisplays whether the payroll cycle is a standard payroll cycle.
Check Totals: The fields in this section are display only, as calculated from the defaults set on the Employee screen or the values set on the Distribution tab of this screen.
Regular HoursThe number of the employee's regular hours for the payroll cycle.
Overtime HoursThe number of the employee's overtime hours for the payroll cycle.
Doubletime HoursThe number of the employee's double time hours for the payroll cycle.
Number of PiecesThe number of the employee's pieces for the payroll cycle.
Gross PayDisplays the employee's gross pay for the payroll cycle. For a salaried employee, displays the pay period salary amount.
Note: If the Display Pay Rate checkbox is not selected on the Pay System screen, this field is blank.

Distribution Tab

Each row in the grid on the Distribution tab is an employee time card line. A single row often records all of the hours an employee works on a single day, but it can also record all of the hours in a pay cycle. In addition, you can create multiple rows for a single day (for example, if an employee works on more the one project or task).

Select Equipment Usage to display the Equipment Usage Entry Popup, which enables you to enter the equipment usage details for the employee time card line.

FieldDescription
LineDisplays the line number for the time card line.
Date WorkedEnter the date for the time card line.
Transaction TypeSelect to select the transaction type for the time card line.
  • General Ledger Only
  • Project Cost
  • Equipment Cost
Distribution CompanyDisplays the distribution company for the profit center.
Note: If the distribution company is different than the company selected in the header, an intercompany posting will be generated when the entry is saved.
Profit Center
  • If the transaction type is Project Cost, enter the code of the project for the time card line.
  • If the transaction type is Equipment Cost, enter the code of the equipment item for the time card line.
Cost Code
  • If the transaction type is Project Cost, enter the project cost code for the time card line.
  • If the transaction type is Equipment Cost, enter the equipment cost code for the time card line.
CMRIf the transaction type is Project Cost, enter the code of the change management record (see About the Enter Change Management Record screen) for the time card line.
DivisionEnter the code of the division.

If the transaction type is Project Cost, displays the division for the cost code or project.

Work LocationEnter the work location code (see Work Locations screen) for the time card line.
Trade UnionEnter the code of the trade or union (see Trade/Union screen) for the time card line.
Pay ClassEnter the code of the pay class (see Pay Class screen) associated with the trade or union for the time card line.

If you select a pay class for paid time off and the employee is not eligible to use it based on the PTO Available for Use Date, ProContractor displays a warning. If needed, select Yes to override the warning to process the paid time off for the time card line.

Cost TypeIf the transaction type is Project Cost or Equipment Cost, enter the code of the paid time off type for the time card line.
Paid Time OffTo enter time for paid time off such as vacation or holiday time, enter the code of the paid time off type for the time card line.
Note:
  • You can enter more hours for a paid time off type than an employee has accrued, which means the employee will have a negative accrual balance.
  • If a value is entered in this field and the date worked is before the PTO available for use date for the employee, a warning will be displayed. If needed, you can override this warning to process the paid time off for the time card line.
  • You can enter a paid time off code that is defined to create a general ledger entry for time accrued only if the transaction type for the distribution line is set to General Ledger Only.
Payroll Cost Account

Initially displays the payroll cost account from the project cost account hierarchy. To change this value, enter a payroll cost account for the time card line.

Project Cost Account Hierarchy: ProContractor uses the project cost account hierarchy to determine the labor cost account for a payroll transaction. Depending on how your hierarchy is set up, ProContractor looks for a labor cost account in the following places, starting at the most detailed level until it finds a labor cost account:

You can use the Project Posting Control screen to see which functions are included in your hierarchy and review and modify the labor cost accounts they use.

If no account is found in the hierarchy, ProContractor next looks for a labor cost account in the following functions: Compensation Rates screen, Pay Class screen, and Employee screen.

Insurance ClassificationEnter the code of the insurance classification for the time card line.
Start TimeEnter the start time for the time card line. The time increments available are determined by the payroll time rounding rule selected on the Payroll Settings screen.
End TimeEnter the end time for the time card line. The time increments available are determined by the payroll time rounding rule selected on the Payroll Settings screen.
Regular HoursEnter the number of regular hours for the time card line.
Tip:
  • For an employee with a pay cycle salary and a standard pay cycle, instead of a regular rate, you must enter at least one regular hour on at least one time card line in order to calculate the employee's payroll check. In this case, the rate fields are disabled for the employee.
  • Even if the earnings type for the pay class is piece work, enter the regular hours to properly calculate workers' compensation.
Regular RateDisplays the hourly rate (or the piece rate) for the selected pay class. If needed, you can modify the rate for the time card line.
Overtime HoursEnter the number of overtime hours for the time card line.
Overtime RateDisplays the hourly overtime rate for the selected pay class. If needed, you can modify the rate for the time card line.
Doubletime HoursEnter the number of double time hours for the time card line.
Doubletime RateDisplays the hourly double time rate for the selected pay class. If needed, you can modify the rate for the time card line.
Number of PiecesEnter the number of pieces worked for the time card line.
AmountDisplays the calculated total amount of the time card line.
Overtime ExemptSelect the checkbox to indicate that ProContractor should report all hours as regular time. If you need to report overtime or double time, you must move the hours manually. If the pay frequency is Semi-Monthly or Monthly, this option is selected and the field is disabled.

To have ProContractor convert any extra hours (beyond regular hours) to overtime or double time, do not select this checkbox.

DescriptionEnter any comments or notes about the time card line.
Equipment UsageSelect Equipment Usage to display the Equipment Usage Entry Popup, which enables you to enter the equipment usage details for the time card line.
Equipment Usage Indicator (unlabeled)Indicates whether equipment usage has been entered for the time card line. This checkbox is only visible in the card view.
Certified Payroll ProjectIndicates whether the project for the time card line is a certified payroll project.

Equipment Usage Entry Popup

Each row in the Grids is an equipment usage time card line. A single row often records all hours of equipment usage on a single day, but it can also record all hours of equipment usage in a pay cycle. In addition, you can create multiple rows for a single day (for example, if an equipment item is used on more the one project or task).

Enter values on this screen and select OK to return to the Distribution tab.

FieldDescription
Line NumberDisplays the number of the equipment usage time card line.
Equipment CompanyDisplays the company for the equipment item.
EquipmentEnter the code of the piece of equipment.
Usage TypeEnter the code of the usage type.
Date WorkedEnter the date of the equipment usage.
Distribution CompanyDisplays the company of the profit center.
Profit CenterEnter the code of the project.
Cost CodeEnter the project cost code for the equipment usage.
CMREnter the code of the change management record.
Cost TypeEnter the code of the cost type for the equipment usage time card line.
Cost AccountEnter the code of the chart of accounts for the equipment usage time card line.
Usage QuantityEnter the usage quantity for the equipment usage time card line.
Usage UOMDisplays the usage unit of measure (UOM) associated with the equipment item.
Usage RateEnter the usage rate for the equipment usage time card line.
Usage AmountDisplays the calculated amount of the equipment usage time card line.
Meter ReadingEnter the meter reading for the equipment usage time card line.
Meter UOMDisplays the unit of measure associated with the equipment meter.