Enter Time Card by Project screen

Use the Enter Time Card by Project screen to enter time card details for a project for multiple employees for time worked and paid time off.

To open the Enter Time Card by Project screen, click Employees > Payroll > Enter Time Card by Project in the All Tasks pane.

If the payroll transaction for the time card hasn't been posted yet, you can also use the screen to modify a time card. If you need to make manual adjustments to a single payroll transaction before it is posted, you can use the Adjust Payroll Checks and Advices screen to adjust additional pay, before- or after-tax deductions, fringe benefits, and taxes.

If you need to modify time card lines in a posted payroll transaction, use the Void Payroll Checks and Advices screen to void the payroll transaction and then generate or enter another time card. Alternately, you can create a new time card entry with negative hours and amounts, effectively reversing the original transaction. Note that this won't affect the original transaction.

If you enter negative time card lines, consider the following:

  • If a tax or deduction limit has been reached since the original payroll transaction was posted, the negative time card entry will not reverse these limits.

  • If the payroll tax jurisdiction uses bracketed taxes, the negative withholding amounts may not match the original withholding amounts.

  • If the rate has changed since the effective date of the original payroll transaction, the negative time card lines will use the current rate.

  • The Certified Payroll Reports for the pay cycle of the original transaction and the current pay cycle will be not be accurate.

  • The negative time card lines cannot result in a negative payroll check.

    To avoid all of these situations, Viewpoint recommends use that you use the Void Payroll Checks and Advices screen to void the posted payroll transaction and then re-enter it.

Before you can print and post a payroll transaction, taxes and deductions must be calculated for the employee time card. This occurs automatically if you selected the On Enter Time Card By Project Screen checkbox on the Payroll Settings screen. If not, you must use the Calculate Taxes and Deductions screen to force ProContractor to calculate taxes and deductions.

ProContractor calculates taxes and deductions based on the overtime rules, but does not change the hours entered on the time card.

For example, if you enter 10 regular hours for an employee who should receive overtime after 8 hours, ProContractor will calculate taxes and deductions for 8 regular hours and 2 overtime hours, but the time card line will still show 10 regular hours.

ProContractor determines which overtime rules to apply based on the following order and applies the first set of rules it finds:

Note: After creating or modifying a time card by project, you may want to print a payroll check or advice using the Print Payroll Checks & Advices screen.