Enter Time Card by Project Screen Field Reference

This screen field reference describes the following:

Distribution Tab

Each row in the Grids on the Distribution tab is an employee time card line. A single row often records all of the hours an employee works on a single day, but it can also record all of the hours in a pay cycle. In addition, you can create multiple rows for a single day (for example, if an employee works on more the one project or task). Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.

Click Equipment Usage to display the Equipment Usage Entry popup, which enables you to enter the equipment usage details for the employee time card line.

Field

Description

Employee Company

Displays the company of the employee.

Employee

Enter the code for the Employee screen for the time card line or click to select the employee from a Lookup List.

Note: In the lookup list, you can select the Include only employees without a pending time card in the selected posting group checkbox to filter the list for employees who do not have a pending time card in the selected posting group. If you select the checkbox and there is no posting group selected, the lookup list displays employees who do not have a pending time card in any posting group.

If recurring pay entries have been set up for the employee on the Employee screen, a prompt displays. If you want to generate the recurring pay entries as time card lines, click Yes.

Date Worked

Enter the date for the time card line or click to select the date from a Date Picker.

Cost Code

Enter the Project screen for the time card line or click to select the project cost code from a Lookup List.

CMR

Enter the code of the About the Enter Change Management Record screen for the time card line or click to select the change management record from a Lookup List.

Division

Displays the division for the cost code or project.

Work Location

Enter the code of the Work Locations screen for the time card line or click to select the work location from a Lookup List.

Trade Union

Enter the code of the trade or Trade/Union screen for the time card line or click to select the trade or union from a Lookup List.

Pay Class

Enter the code of the Pay Class screen associated with the trade or union for the time card line or click to select the pay class from a Lookup List.

If you select a pay class for paid time off and the employee is not eligible to use it based on the Employee screen, ProContractor will display a warning. If needed, click Yes to override the warning to process the paid time off for the time card line.

Cost Type

If the transaction type is Project Cost or Equipment Cost, enter the code of the Cost Type screen for the time card line or click to select the cost type from a Lookup List.

Paid Time Off

To enter time for paid time off such as vacation or holiday time, enter the code of the Paid Time Off screen type for the time card line or click to select the paid time off type from a Lookup List.

Tip: You can enter more hours for a paid time off type than an employee has accrued, which means the employee will have a negative accrual balance.
Note: If a value is entered in this field and the date worked is before the PTO available for use date for the employee, a warning will be displayed. If needed, you can override this warning to process the paid time off for the time card line.
Note: You can enter a paid time off code that is defined to create a general ledger entry for time accrued only if the transaction type for the distribution line is set to General Ledger Only.

Payroll Cost Account

Initially displays the payroll cost account from the project cost account hierarchy. To change this value, enter a payroll cost account for the time card line or click to select the account.

ProContractor uses the project cost account hierarchy to determine the labor cost account for a payroll transaction. Depending on how your hierarchy is set up, ProContractor looks for a labor cost account in the following places, starting at the most detailed level until it finds a labor cost account:

You can use the Project Posting Control screen to see which functions are included in your hierarchy and review and modify the labor cost accounts they use.

If no account is found in the hierarchy, ProContractor next looks for a labor cost account in the following functions: Compensation Rates screen, Pay Class screen, and Employee screen.

Insurance Classification

Enter the code of the Insurance Class screen for the time card line or click to select the insurance classification from a Lookup List.

Start Time

Enter the start time for the time card line or click to select the start time. The time increments available are determined by the payroll time rounding rule selected on the Payroll Settings screen.

End Time

Enter the end time for the time card line or click to select the end time. The time increments available are determined by the payroll time rounding rule selected on the Payroll Settings screen.

Regular Hours

Enter the number of regular hours for the time card line.
  • Tip: For an Employee screen with a pay cycle salary and a standard pay cycle, instead of a regular rate, you must enter at least one regular hour on at least one time card line in order to calculate the employee's payroll check. In this case, the rate fields are disabled for the employee.
  • Tip: Even if the earnings type for the pay class is piece work, enter the regular hours to properly calculate workers' compensation.

Regular Rate

Displays the hourly rate (or the piece rate) for the selected pay class. If needed, you can modify the rate for the time card line.

Overtime Hours

Enter the number of overtime hours for the time card line.

Overtime Rate

Displays the hourly overtime rate for the selected pay class. If needed, you can modify the rate for the time card line.

Doubletime Hours

Enter the number of double time hours for the time card line.

Doubletime Rate

Displays the hourly double time rate for the selected pay class. If needed, you can modify the rate for the time card line.

Number of Pieces

Enter the number of pieces worked for the time card line.

Amount

Displays the calculated total amount of the time card line.

Overtime Exempt

Select the checkbox to indicate that ProContractor should report all hours as regular time. If you need to report overtime or double time, you must move the hours manually. If the pay frequency is Semi-Monthly or Monthly, this option is selected and the field is disabled.

Deselect the checkbox to have ProContractor convert any extra hours (beyond regular hours) to overtime or double time.

Description

Enter any comments or notes about the time card line.

Equipment Usage

Click Equipment Usage to display the Equipment Usage Entry popup, which enables you to enter the equipment usage details for the time card line.

Equipment Usage Indicator (unlabeled)

Indicates whether equipment usage has been entered for the time card line. This checkbox is only visible in the card view.

Equipment Usage Entry popup

Each row in the Grids is an equipment usage time card line. A single row often records all hours of equipment usage on a single day, but it can also record all hours of equipment usage in a pay cycle. In addition, you can create multiple rows for a single day (for example, if an equipment item is used on more the one project or task).

Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor. Enter values on this screen and click OK to return to the Distribution tab.

Field

Description

Line Number

Displays the number of the equipment usage time card line.

Equipment Company

Displays the company for the equipment item.

Equipment

Enter the code of the Equipment screen for the equipment usage time card line or click to select the equipment item from a Lookup List.

Usage Type

Enter the code of the Equipment Usage Type screen for the equipment usage time card line or click to select the equipment usage type from a Lookup List.

Date Worked

Enter the date of the equipment usage for the time card line or click to select the date from a Date Picker.

Distribution Company

Displays the company of the profit center.

Profit Center

Enter the code of the Project screen for the equipment usage time card line or click to select the project from a Lookup List.

Cost Code

Enter the project cost code for the equipment usage time card line or click to select the project cost code from a Lookup List.

CMR

Enter the code of the About the Enter Change Management Record screen for the equipment usage time card line or click to select the CMR from a Lookup List.

Cost Type

Enter the code of the Cost Type screen for the equipment usage time card line or click to select the cost type from a Lookup List.

Cost Account

Enter the code of the Chart of Accounts screen for the equipment usage time card line or click to select the cost account from a Lookup List.

Usage Quantity

Enter the usage quantity for the equipment usage time card line.

Usage UOM

Displays the usage measurement unit associated with the equipment item.

Usage Rate

Enter the usage rate for the equipment usage time card line.

Usage Amount

Displays the calculated amount of the equipment usage time card line.

Meter Reading

Enter the meter reading for the equipment usage time card line.

Meter UOM

Displays the measurement unit associated with the equipment meter.

Footer

Field

Description

Regular Hours

Displays the total number of regular hours for the project and payroll cycle.

Overtime Hours

Displays the total number of overtime hours for the project and payroll cycle.

Doubletime Hours

Displays the total number of double time hours for the project and payroll cycle.

Number of Pieces

Displays the total number of pieces for the project and payroll cycle.

Total Amount

Displays the total amount for the project and payroll cycle.

Note: If the Display Pay Rate checkbox is not selected on the Pay System screen, this field is blank.