Start a Payroll Cycle Screen Field Reference

General tab

Field

Description

Posting Group Information

Posting Group

Enter the code of the Payroll Check Posting Group screen you want to associate with the payroll cycle or click to select the posting group from a Lookup List.

Note: An error message appears if the posting group you select:
  • is currently in use by another user who is importing time cards in the Import Transactions screen
  • contains at least one check that has been printed correctly and has a status of Ready to Post

Number of Transactions

Displays the number of transactions in the posting group.

Total Value

Displays the total value of the transactions in the posting group.

Status

Displays the statue of the payroll cycle.

Memo

Enter any comments or notes about the payroll cycle.

Started On

Displays the date the posting group status was set to "Entries in Process" (in other words, the date on which the pay period was initialized).

Started By

Displays the name of the user who set the posting group status to "Entries in Process" (in other words, the user who initialized the pay period).

Last Entry On

Displays the date of the most recent entry in the posting group.

Last Entry By

Displays the name of the user who made the most recent entry in the posting group.

Payroll Information

Pay System

Enter the code of the Pay System screen associated with the payroll cycle or click to select a pay system from a Lookup List.

Pay Period End Date

Enter the end date for the payroll cycle or click to select the date from a Date Picker.

Check Date

Enter the date that will appear on the payroll checks and advices or click to select the date from a Date Picker.

Cash Account

Enter the Chart of Accounts screen for the payroll transactions or click to select the cost account from a Lookup List. You can change the cash account as long as you have not yet printed checks and advices. Note that the account will also change for handwritten checks in the cycle.

Standard Pay Cycle

Click to indicate whether the payroll cycle is a standard payroll cycle. A non-standard payroll cycle is used for things like bonuses and payroll advances.

The following items are not calculated during a non-standard pay cycle:

  • Additional pays

  • Deductions

  • Fringe benefits

  • Salaried pay

Prenotification

Indicates whether the direct deposit transfer file is for prenotification. Prenotification allows you to create a test transfer file that you can send to your bank for verification. When you send a prenotification file to your bank, no money is sent to employees' bank accounts. Select the checkbox to enable prenotification for the payroll cycle.