Print Form 941 (U.S.) screen

Use the Print Form 941 screen to generate and print a Form 941 (Employer’s Quarterly Federal Tax Return) report. Form 941 lists your total wages paid, taxes withheld, and federal tax deposits for a specific three-month period.

Businesses in the United States are required by law to file Form 941 after the final payroll has been processed for a quarter. The form must be filed four times per year on the last day of the month following the quarter end.

  • Form 941 for 1st Quarter (January - March) must be submitted by April 30.

  • Form 941 for 2nd Quarter (April - June) must be submitted by July 31.

  • Form 941 for 3rd Quarter (July - September) must be submitted by October 31.

  • Form 941 for 4th Quarter (October - December) must be submitted by January 31 of the following year.

Note: The current version of ProContractor does not support electronic filing of Form 941.

Viewpoint recommends that you use the Payroll Settings screen to close a quarter before printing your Form 941. Closing a quarter prevents payroll checks from being posted or voided in that quarter.

To open the Print Form 941 screen, click Employees > Quarter and Year End > Print Form 941 in the All Tasks pane.

You can control the output of the Print Form 941 report by entering details in one or more of the following fields on the Options tab:

  • Select Format - If you have modified the format and layout of this form on the Modify Forms screen, click to select the version to be used for this form. If you haven't modified the form, this field doesn't appear.

  • Company - Click to select the company for the report.

  • Quarter - Click to select the quarter for the report.

  • Tax Year - Click to select the tax year for the report.

Tip: You can use this screen to modify the format and layout of this form.
For more information about working with this form, see the following topics:
Note: The Print Form 941 screen is a step in the end-of-quarter payroll process. The next step can vary:
  • If you are required to file Form 941 - Schedule B, the Print Form 941 - Schedule B screen is the next step.
  • Otherwise, this is the last step in the process.