Paid Time Off Rates screen
Use the Paid Time Off Rates screen to define accrual rates and limits for paid time off types, including balance limits, carryover limits, and accrual limits. Only one accrual rate can be effective for a paid time off type at a time.
To open the Paid Time Off Rates screen, click
in the All Tasks pane.Here are just a few examples of what you can do with paid time off rates:
 Example 1: Vacation Time

Let's say you want to enter rates for a paid time off type of Vacation. Employees are paid weekly and accrue vacation time based on the number of hours worked. You want employees to accrue paid time off based on their tenure, as follows:
Length of Employment
Annual PTO Accrual
Under 2 years
10 days (80 hours)
2 to 5 years
15 days (120 hours)
Over 5 years
20 days (160 hours)
 Example 2: Holiday Time

Let's say you want to enter rates for a paid time off type of Holiday.
Employees receive 56 holiday hours (7 holiday days) per calendar year. Employees hired in the middle of the calendar year (that is, any new employee hired after January 1) receive the remaining number of holidays based on their start date. Holiday time is not carried over into a new year.
In this case, set the following fields on the General tab:
Calculation Method = F  Flat Amount every check
Calculation Bracket Basis Year = Calendar
Carryover Basis Year = Calendar
Default Probation Period Months = 0
Then set the following fields on the Calculation Brackets tab:
After Month
Rate or Hours
Threshold On
Yearly Accrual Limit
Yearly Accrual Limit Hours
Carryover Limit
Carryover Limit Hours
Partial First Year
0
No Threshold
56
0
0
56
No Threshold
56
0
 Example 3: Sick Time

Let's say you want to enter rates for a paid time off type of Sick.
Employees accrue sick time at a fixed rate per paycheck, up to 40 sick hours (5 days) per calendar year. Sick time is not carried over and employees must be employed for 3 months before they begin accruing sick time.
To calculate the accrual rate for a weekly paycheck, multiple the number of sick days by the hours per day and divide by the number of paychecks per year: