Payroll Tax Authority screen

Use the Payroll Tax Authority screen to create and maintain payroll-related federal, state, and local payroll tax authorities. You can also set up payroll tax authorities for miscellaneous taxes which:

  • are paid by either the employee (deduction) or the employer

  • pertain to county, local, or municipal tax requirements

  • are income-based

  • should be reported in Box 14 of the W-2

For example, some municipalities apply a weekly flat-rate occupational privilege tax, other apply a flat-rate head tax. In addition, you can define Form W-2 controls, rates, GL posting accounts, payroll insurance (workers' compensation) hours, and earnings rules.

To open the Payroll Tax Authority screen, click Employees > Setup > Taxes & Insurance > Payroll Tax Authority in the All Tasks pane.

Important: Trimble Viewpoint does not provide tax rate updates. You must set tax rates and otherwise maintain the tax table for each payroll tax authority applicable to your situation. Do this using the Income Tax Table screen.

See the following sections for information specific to setting up payroll tax authorities in California, New Jersey, and New York.

California
If you include Employment Training Tax (ETT) with SUTA for California and file SUTA electronically, the payroll tax authorities must be set up as follows:
  • The code that identifies the state payroll tax authority must start with CA and the State Abbreviation must be CA.
  • Add 0.1 percent for the Employment Training Tax to the SUTA Rate field on the State Taxes tab.
  • Enter the Employment Training Tax rate separately in the Employment Training Tax (Reporting Only) field.
New Jersey
If you want to print New Jersey Family Medical Leave Insurance on Print Forms W-2 (U.S.) screen in box 14, the payroll tax authorities must be set up as follows:
  • The code that identifies the state payroll tax authority must start with NJ and the State/Province Abbreviation must be NJ.
  • For 2016, the SUI Rate for New Jersey must be 0.505 percent, which includes 0.3825 percent for Unemployment Insurance, 0.0425 percent for Workforce Development and Supplemental Workforce Fund, and 0.08 percent for Family Leave Insurance.
  • The Family Leave Insurance rate must also be separately entered in the Family Leave Insurance (W2 Only) field.
  • The Print SDI/SUI on W-2 field must be set to Yes.
  • A line for Box 14 Text must be set to UI/WF/SWF and the Information to Print Box 14 for that line must be set to Line Text and SUI Amount.
New York
For quarterly SUTA filings to work correctly for New York, the payroll tax authorities must set up as follows:
  • The code that identifies the state payroll tax authority must start with NY and the State/Province Abbreviation must be NY.
  • For New York City, the code that identifies the local payroll tax authority must be NYC and the Local Abbreviation must be NYC.
  • For Yonkers, NY, the code that identifies the local payroll tax authority must be YONK and the Local Abbreviation must be YONK.
If employees are exempt from SUTA, SUI, or SDI in a particular state, a separate payroll tax authority must be set up for those employees and linked to the primary state payroll tax authority as follows:
  • On the Payroll Tax Authority screen, a state payroll tax authority must be defined for the SUTA/SUI/SDI exempt employees. For example, define NY2 as an additional payroll tax authority for New York.

    • In the General tab, the Report SUTA/SUI/SDI with Payroll Tax Authority field must be set to the primary state payroll tax authority. For example, when defining NY2, enter NY in the Report SUTA/SUI/SDI with Payroll Tax Authority field. The value in this field is the tax authority to be used for SUTA/SUI/SDI reporting purposes.

    • In the State Taxes tab, the SUTA, SUI, and SDI rates must be set as appropriate. For example, if employees are exempt from state disability insurance, the SDI rate should be set to 0. If exempt from SUTA, select the SUTA Exempt checkbox.

  • On the Employee screen, assign each exempt employee to the new payroll tax authority. For example, assign the exempt employees in New York to NY2.

When generating reports or filing electronically, the amounts for employees assigned to the exempt tax authority are added to the amounts for the tax authority specified in the Report SUTA/SUI/SDI with Payroll Tax Authority field. For example, the amounts for NY2 are added to the amounts for NY and are categorized under NY.
For more information about working with payroll tax authorities, see the following topics:
Note: The Payroll Tax Authority screen is a step in the initial setup process. The next step is the Binder Item Types screen.