Update Work In Progress
Use the Update Work In Progress screen to enter work in progress (WIP) details by project or by cost code.
 percent complete
 cost to complete
 total cost at completion
 projected costs
 projected quantities and projected units, depending on the percent complete method.
To open the Update Work In Progress screen, click
in the All Tasks pane.Use the Project Totals pane to review the impact of the work in progress entries on the project, including costs, budget, billing, and profit. The bar graph shows profit amounts for prior, current, and estimated completion amounts.
The specific calculations ProContractor uses to determine percent complete and cost to complete depend on the percent complete basis you've selected in the Project Settings screen and the percent complete method set for the project or cost code. These examples inform how you might choose to make those selections.
Example 1: Percent Complete Basis is Cost at Completion and Percent Complete Method is COST  %
Suppose that your budget is $15,000 and your posted costs are $3,000. ProContractor automatically calculates cost to complete, percent complete, and cost at completion as shown below.

Cost to Complete 
Percent Complete 
Cost at Completion 

Calculation 
Budget  Cost 
Cost/(Cost + Cost to Complete) 
Cost to Complete + Cost 
Value 
$12,000 
20% 
$15,000 
If you manually update the percent complete:
When you manually update the percent complete, ProContractor will recalculate cost to complete and cost at completion as:
Let’s say that you manually increase the percent complete to 45%. Based on this update, the following values will be calculated:
If you manually update the cost to complete:
When you manually update the cost to complete, ProContractor will recalculate percent complete and cost at completion as:
Let's say that you manually decrease the cost to complete to $6,000. Based on this update, the following values will be calculated:
If you manually update the cost at completion:
When you manually update the cost at completion, ProContractor will recalculate cost to complete and percent complete as:
Let’s say you manually decrease the cost at completion to $13,000. Based on this update, the following values will be calculated:
Example 2: Percent Complete Basis is Cost at Completion and Percent Complete Method is COST  %
Suppose that your budget is $15,000 and your posted costs are $3,000. ProContractor automatically calculates cost to complete, percent complete, and cost at completion as shown below.

Cost to Complete 
Percent Complete 
Cost at Completion 

Calculation 
1  (Cost/Budget)) x Budget 
1  (Cost to Complete/Budget) 
Cost to Complete + Cost 
Value 
$12,000 
20% 
$15,000 
If you manually update the percent complete:
When you manually update the percent complete, ProContractor will recalculate cost to complete and cost at completion as:
Let’s say that you manually increase the percent complete to 45%. Based on this update, the following values will be calculated:
If you manually update the cost to complete:
When you manually update the cost to complete, ProContractor will recalculate percent complete and cost at completion as:
Let's say that you manually decrease the cost to complete to $6,000. Based on this update, the following values will be calculated:
If you manually update the cost at completion:
When you manually update the cost at completion, ProContractor will recalculate cost to complete and percent complete as:
Let’s say you manually decrease the cost at completion to $13,000. Based on this update, the following values will be calculated:
Example 3: Percent Complete Basis is Cost at Completion, and Percent Complete Method is Hours
Suppose that your budget is $15,000 and your posted costs are $3,000. In addition, 45 hours have been posted out of a budgeted allotment of 120. ProContractor automatically calculates cost to complete, percent complete, and cost at completion as shown below.

Cost to Complete 
Percent Complete 
Cost at Completion 

Calculation 
(1 (Posted Hours/Budget Hours)) x Budget 
Cost/(Cost + Cost to Complete) 
Cost to Complete + Cost 
Value 
$9,375 
24.24% 
$12,375 
If the percent complete is updated to 100%, the following values will be calculated for cost to complete and cost at completion:
Note that you cannot manually update the cost to complete or cost at completion when the percent complete method is HOURS.
Example 4: Percent Complete Basis is Budget and Percent Complete Method is HOURS
Suppose that your budget is $15,000 and your posted costs are $3,000. In addition, 45 hours have been posted out of a budgeted allotment of 120. ProContractor automatically calculates cost to complete, percent complete, and cost at completion as shown below.

Cost to Complete 
Percent Complete 
Cost at Completion 

Calculation 
(1 (Posted Hours/Budget Hours)) x Budget 
1  (Cost to Complete/Budget) 
Cost to Complete + Cost 
Value 
$12,000 
37.50% 
$12,375 
If the percent complete is updated to 100%, the following values will be calculated for cost to complete and cost at completion:
Note that you cannot manually update the cost to complete or cost at completion when the percent complete method is HOURS.
Example 5: Percent Complete Basis is Cost at Completion and Percent Complete Method is UNITS
Suppose that your budgeted dollars for a given cost code is $35,000 and your budgeted quantity is 45 bricks. You have posted costs of $4,200. In the Update Work In Progress screen, you enter a Quantity Completed value of 22. ProContractor calculates cost to complete, percent complete, and cost at completion as shown below.

Cost to Complete 
Percent Complete 
Cost at Completion 

Calculation 
(1 (Quantity Completed/Budget Quantity)) x Budget 
Cost/(Cost + Cost to Complete) 
Cost to Complete + Cost 
Value 
$17,889 
19.01% 
$22,088.89 
If the percent complete is updated to 100%, the following values will be calculated for cost to complete and cost at completion:
Note that you cannot manually update the cost to complete or cost at completion when the percent complete method is UNITS.
Example 6: Percent Complete Basis is Budget and Percent Complete Method is UNITS
Suppose that your budgeted dollars for a given cost code is $35,000 and your budgeted quantity is 45 bricks. You have posted costs of $4,200.
In the Update Work in Progress screen, you enter a Quantity Completed value of 22. ProContractor calculates cost to complete, percent complete, and cost at completion as shown below.

Cost to Complete 
Percent Complete 
Cost at Completion 

Calculation 
(1 (Quantity Completed/Budget Quantity)) x Budget 
1  (Cost to Complete/Budget) 
Cost to Complete + Cost 
Value 
$17,889 
48.89% 
$22,088.89 
When you manually update the percent complete, ProContractor will recalculate cost to complete and cost at completion as:
If the percent complete is updated to 100%, the following values will be calculated for cost to complete and cost at completion:
Note that you cannot manually update the cost to complete or cost at completion when the percent complete method is UNITS.
Calculations that may not work as you intend
When the percent complete basis is Cost at Completion, there are two scenarios in which the work in progress calculations may work differently than you might expect:
Scenario 1  if there are posted costs, percent complete cannot be set to 0
Suppose that your budget is $4,000 and your posted costs are $1,000. Even though there are posted costs, you want to decrease the percent complete to 0.
 Updates cost to complete to the remaining budget amount
 Recalculates cost at completion as Cost to Complete + Cost
 Recalculates percent complete as Cost/(Cost + Cost to Complete)
Cost to Complete 
Percent Complete 
Cost at Completion 

$4,000 
Note:
20%  not 0% 
$5,000 
Scenario 2  if there are no posted costs, percent complete values are limited to 0 or 100.
Suppose that your budget is $4,000 and there are no posted costs, but you want to increase the percent complete to show that you have begun work.
 updates both the cost to complete and cost at completion to 0.
 stops automatically calculating the percent complete. From that point forward, you must manually update the percent complete for that cost code or project using the Update Work In Progress screen.
Cost to Complete 
Percent Complete 
Cost at Completion 

$0 
100% 
$0 
 Cost to complete is calculated using the appropriate equation based on the percent complete method (for example, cost to complete will be calculated as Budget  Cost if the percent complete method is COST, COST%, or %)

Cost at completion is calculated as Cost to Complete + Cost
Cost to Complete 
Percent Complete 
Cost at Completion 

$4,000 
0% 
$4,000 
Use the Project Totals pane to review the impact of the work in progress entries on the project, including costs, budget, billing, and profit. The bar graph shows profit amounts for prior, current, and estimated completion amounts.