A/P Transaction Register - Field Descriptions

Use this table for reference when completing the fields on this screen.

Fields

Descriptions

Sort by

Select Vendor code / invoice if, within each vendor, invoices should be sorted by vendor and then by invoice. Otherwise select Time of entry, Job number, or G/L account, depending on how you want the register sorted.

  • Summary Transaction Register – The Vendor / invoice and Time of entry sort options are available.

  • Detail Transaction Register – The Vendor / invoice and Time of entry sort options are available.
  • Transaction Register – All four sort options are available.

Format

Select the transaction register format you would like to print.

If you select the Summary transaction register option and a G/L account error is identified, the following message displays: "G/L account errors have been encountered. All errors must be corrected before proceeding."

If a G/L account code error is found, the G/L Error Correction window automatically displays, allowing you to record any needed changes. After you correct the errors and close the error correction window, the report will reprint automatically; the software will substitute the corrections made and will validate all entries. The system will also perform a test to confirm that the sum of the debit amounts equals the sum of the credit amounts within the same fiscal period.

Batch

Enter the current operator ID or press Enter to process all unposted invoices regardless of batch code.

Include G/L cross-tab?

Select this checkbox if you want to print the Crystal Report with G/L cross-tabs.

Include job/phase cross-tab?

Select this checkbox if you want to print the Crystal Report with job / phase cross-tabs.