Setting Up a One-Time Alternate Payee - Manual Selection of Invoices

The following procedure will explain how to set up a one-time alternate payee where you select the invoices to be paid on the joint check.

  1. On the Site Map, click Accounts Payable > Data Entry > Payment Processing.
  2. On the A/P Payment Processing screen, click the Alternate Payees button.
  3. In the Vendor field, enter the vendor code to whom payment is being made or press F4 to select a vendor code.
  4. Your cursor will move to the grid portion of the screen.
  5. In Line field, type the number 1.
  6. In the Alternate payee name field, enter the alternate payee's name and press Enter.
  7. Spectrum will default the vendor's name and address in each of the subsequent detail fields. Make modifications to the address information as needed.
  8. Select the One time checkbox.
  9. Click the check mark in the upper right to save and close.
  10. Continue the check cycle following your normal payment processing procedure.