A/P Payment Selection - Grid Field Descriptions

Use this table for reference when completing the fields on this screen.

Fields/Buttons

Descriptions

Pay All button

Clicking this button will set the amount in the Make payment column equal to the Outstanding amount (less any discount) for all eligible rows currently displayed. In addition, the Take discount amount will be set equal to the Discount column for all rows. Rows already selected for payment elsewhere (e.g., Manual Check Entry) will not be changed.

Clear All button

Clicking this button will set the amount in the Make payment and Take discount columns to zero for all rows currently displayed.

Add Invoice

After you have selected a group of invoices, you may add another one to the list using this button.

Follow these steps:

  1. Enter the vendor code, invoice # and invoice type (or use the search windows to find).

  2. You are prompted to enter the Payment amount for the current balance, retention and any discounts.

  3. Click OK and this invoice will be added to the bottom of the list.

Status filter

Use this button to determine which types of records will display in the grid. Options include those items already selected for payment, those items that are eligible for payment, and those items that are currently on hold (and therefore not available for payment).

All 'Pymt disallowed' lines are processed like 'Eligible' records during status selection.

Line

Vendor

Name

Invoice #

Type

These fields do not allow changes.

The screen only provides access to vendors meeting the selection criteria when the processing group was initiated in the New Processing Group window. In other words, vendors assigned a ‘Payment method’ (in Vendor Payment Setup) that was not selected in the New Processing Group window will automatically be excluded from the selection process.

Due days

This column is calculated using the Prepare to pay as of date and the due date of the current row.

Disc days

This column is calculated using the Prepare to pay as of date and the discount date of the current row.

Outstanding

This column displays the amount available to pay from open items.

Inquiry button (magnifying icon)

Click this button to display the Vendor Invoice Inquiry window where you can see the invoice details. If you have security authorization to the Change Invoice Due Dates screen, you will be able to change the hold status, check stub remarks, due date, discount due date, and discount amount in this window.

Pay button

Click this field once to move to the Make payment column and enter a payment amount.

Double-clicking this field will set the amount in the Make payment column equal to the Outstanding amount (less any discount) for the selected row. In addition, the Take discount amount will be set equal to the Discount column for this row.

Make payment

Enter the amount of the payment (full or partial) you want to make for this line item. To pay all items in full, click the Pay All button.

Take discount

Enter a value for open item invoices that have discounts.

Hold

Select this check box to put an item on hold and zero out any amounts in the Make payment and Discount taken columns. You can only access this check box if you have security authorization to the Change Invoice Due Dates screen.

Status

Options include:

  • Hold - if the item is on hold.

  • Eligible - if the Make payment and Take discount columns are blank.

  • Selected - if the Make payment and Take discount columns are non-zero.

Due date

Check stub remarks

Job

Invoice date

Discount date

Discount

Previously applied

Original amount

Much of this information defaults from the invoice header or has been entered elsewhere.

Payment method

The selected vendor payment method will display in this column: Check, Electronic, Comdata or ePayments.

Tip:

If multiple payment methods are selected for the same pay cycle, sort by this column to select invoices by payment method.

Cost center

This field only displays if cost centers/cost groups are enabled for the current company in the Enterprise Installation screen.