The Pre-Payment Register is a listing, by vendor, of invoices selected for payment. The report includes the total payment for each vendor and a grand total for the entire check run. Use this listing to review selections before printing checks. Click the Preview button and the corresponding screen will display, allowing entry of the G/L account from which cash for the check run should be taken.
A/P Payment Selection is used to change the selected invoices which appear on the report, if necessary, before checks are run. In this case, the Pre-Payment Register must be reprinted. Be sure this report is correct before proceeding to print checks.
If a payment location code was specified in the Vendor Location screen, any invoices with matching vendor and location codes will be grouped together.
Credit memos applied to invoices may result in a negative amount. Checks for negative dollar amounts will not print.
Payment Processing separates job payments onto separate check sequences whenever a lien release is applicable, based on Document Tracking setup: looking first at the subcontract level and that at the vendor level. Payments not set up for ‘Lien release’ document tracking are not split out onto separate checks.
In order to process deselected items, the subcontract should be set up again in the Subcontracts screen. If a credit memo and invoice cancel each other resulting in zero dollars being owed to a vendor, a void check for $0.00 will print.
The Document Tracking Item Maintenance will create the possible tracking items to set up by vendor or subcontractor in the Vendor/Subcon Document Track screen.