Part I - Complete the Header Fields

Learn about Completing the Header Fields.

  1. Enter a Batch code or accept the code that defaults. Information about the current batch of unposted invoices displays, including the number of invoices and credit memos.
  2. Enter a Vendor code. For steps on setting up a new vendor code, Adding a New Vendor.
  3. Enter an Invoice # or use the drop-down arrow to select from a list of available invoices and credit memos.
  4. The Invoice type defaults as "Invoice" but you may use the drop-down arrow to select "Credit Memo" instead.
  5. In the Purchase order field, enter a PO number only if the invoice being entered is to be applied against a purchase order; otherwise, leave this field blank.
  6. In the Subcontract field, enter a subcontract number only if the invoice being entered is to be applied against a subcontract. Once entered, the subcontract totals will display in the upper right hand of the header.
    Note: The fields that display next will depend on the type of transaction being entered.
  7. Enter the G/L date. This field only displays for unposted transactions.
  8. Enter the Entry date, This field only displays for unapproved transactions.
  9. Enter the Invoice date. This is the date that will be used in calculating the invoice due date.
  10. At the Total before tax field, enter the total invoice dollar amount (without tax) as a positive number.
  11. Enter the Sales tax amount, if applicable.
  12. The Total amount displays. This amount includes the sales tax. No changes are allowed.