Manual Check / Credit Card Update - Cost Center Information
If the cost center feature is enabled in the Enterprise Installation screen, Spectrum verifies your operator has permission to access the vendor before including manual checks on the Manual Check Register. Spectrum compares the vendor's list of shared cost centers with cost centers in your assigned cost center scheme, and if there are no common cost centers, then manual checks for that vendor are not selected.
The Manual Check Register will include transactions only if you have permission to access the cost center associated with the manual check. The cost center used for comparison purposes with your allowed codes is the payment transaction cost center associated with the check.
At the Cash G/L account code field (when Cash Management is not present), Spectrum allows entry of a G/L account code only if you have permission to assign that code. Spectrum compares the G/L account's list of shared cost centers with cost centers in your assigned cost center scheme, and if there are no common cost centers, then that G/L account cannot be assigned.
During the update, when the Enterprise Installation option for Allow G/L account overrides by cost center is selected, Spectrum assigns discount taken amounts to multiple General Ledger accounts, by cost center based on a list of override G/L accounts in Accounts Payable Installation.
This update supports multi-cost center (and multi-entity) transactions. When the designated 'payment cost center' and the invoice header cost center are different, the software will post the applicable 'inter-post' amounts through the 'payment inter-post' G/L account designated in Accounts Payable Installation - G/L Codes. Furthermore, when those cost centers are assigned to different entities, the applicable 'inter-entity' G/L accounts specified in 'Entity Inter-Post Maintenance' will be assigned.