Instant Manual Check Information
Use the Instant manual check option if an invoice has already been paid.
For example, if a C.O.D. order is delivered, a check will immediately be generated for the delivery person. Typically, invoices are entered as they are received, and paid at a later date. Based on Accounts Payable Installation setting to issue instant manual checks, a check for this invoice will optionally print upon completion of entry.
There are several criteria for use of instant manual checks:
The payment must be made in full. (Any retention associated with an item will be paid if the prepaid method is used.)
The check date must fall within the same period as the expense date (G/L date).
The invoice can't already be entered and updated.
You must know the check number.
The printer must be ready to print.
Otherwise, enter the invoice and update, then use Manual Check Entry to record the manual check.
If applicable, select the Correct Add-on option and click Preview to review the checks and the Auto-Signature setup to find a signature location for the operator and company and to see if an AP check limit is defined. If the signature file is not found a warning message will appear and the signature will not be printed.
For more information on the Auto Signature product, click here.
For more information on the MICR product, click here.