Purchase Order Receiving Detail

Use this window to view distribution details for one-step or two-step purchase order receiving. A drill-in button will be available on each row of the grid to add lines during receiving, such as freight or other miscellaneous items. New stock and non-stock items can be added during one-step receiving; non-stock rows can only be added during two-step receiving.

Field/Button

Description

Undistributed balance

The undistributed balance for purchase orders will display in the header of this window.

Display

Click this button to toggle between displaying all items and items received in the grid.

Item code

The purchase order item code and description will display in this field.

View / Edit

Click this button to open the New/Edit Purchase Order Detail Line sub-window to add detail lines to the purchase order during receiving.

  • The View button will display in this column for an existing P.O. detail record.

  • The Edit button will display in this column if this row has been added during this invoice entry.

Um

The unit of measure for the item is displayed in this field.

Quantity due

The portion of the Ordered quantity that has not yet been received displays in this field.

For lump sum purchase orders, this column is display-only since quantity received is not applicable.

Amount due

The portion of the Extension (before tax) amount that has not yet been received displays in this field.

Current qty received

Enter the current quantity (positive, negative, or zero) received in this field. If the invoice type was designated as a credit memo, a negative quantity should be entered in this field.

For lump sum purchase orders, this column is display-only since quantity received is not applicable.

For two-step purchase order receiving and existing purchase orders, this field will be display only.

Current amount

Enter the current amount (positive, negative, or zero) received in this field. If the invoice type was designated as a credit memo, a negative quantity should be entered in this field.

Tax code

Enter a tax code for the purchase order in this field. The corresponding tax type and tax amount will display to the right of this field.

Terms discount

Enter a terms discount for the purchase order in this field.

Note: This field will be hidden if the Recalculate terms discounts by line item check box is selected in AP Installation.

Unit cost

The total of the Current amount column divided by the Current qty received column displays in this field.

Prior qty received

The quantity stored in the detail record representing the dollar amount received during Vendor Invoice entry will display in this field.

Note: This field will be hidden for lump sum purchase orders.

Prior $ received

The amount received in the detail record representing the dollar amount received during Vendor Invoice entry will display in this field.