Batch Window

This is the external OCX window used for viewing scanned images (and revising scanned images using simple graphic design tools). An example of this window is provided below.

  1. Click the right arrow icon to move screens from the Batch Document tab to the Current Document tab.

  2. Click the left arrow icon to remove screens from the Current Document tab and return them to the Batch Document tab.

  3. While in the Current Document tab, click the icon to select text that can then be sent over to the Spectrum screen for search purposes.

    1. Select the text you want to search on.

    2. Right-click and select the Lookup text option.

    3. If the cursor is in the Vendor or the Invoice number field, the corresponding search window opens and the selected text automatically displays in the Search for field.

When the Batch Window is open and screens exist in the Current Document tab, if you save and exit the current invoice, one of the following actions will take place, depending on which mode you are in and whether you have the Allow multiple images on each transaction check box selected in the Document Imaging > Drawer File Maintenance screen.

  1. When adding records, a new image is created.

    • If multiple images are allowed, then an additional image is created.

    • If multiple images are not allowed, then the existing image is replaced.

  2. When making changes, if multiple images are allowed, a new additional image is created.

    • If multiple images are not allowed and no images exist yet, the image is saved.

    • If multiple images are not allowed and an image exists, the current image is replaced with the image from the Current Document tab.

  3. In viewing or deleting, the images remain in the Current Document tab and no image is added to the record.