Printing A/P Lien Releases with Document Tracking

Learn how to set up lien releases for printing with document tracking.

  1. On the Site Map, click Accounts Payable > Maintenance > Document Tracking Items.
  2. At the Vendor field, enter the vendor code of the vendor for which lien releases are being printed, and then press Enter.
  3. At the Subcontract # field, leave the field blank and press Enter.
  4. Click the Items button to display the Document Tracking Item Maintenance screen.
  5. In the Tracking item code field, type LR for lien release, or double-click on this field or press F4 to select from a list of available tracking items.
  6. In the Properties section of the screen, enter the necessary information at the Description, Trigger, and Message text fields, and then press Enter.
  7. In the Actions section of the screen, select the checkboxes that correspond to the actions you want to appear on the lien release. For thorough explanations of each checkbox selection, click the Actions button.
    Important: At a minimum, you must select option six: Print lien release during check printing.
  8. Open the Vendor Document Tracking screen.
  9. On the Vendor Document Tracking screen, enter the necessary information in the first three fields: Vendor, Subcontract #, and Job, and then press Enter. Press F4 or double-click on this field to search the Vendor or Subcontract # fields.
  10. At the Tracking item field, type LR for Lien Release, or press F4 to select this option from the Tracking Item search window.
  11. At the Actions field, the action numbers you selected on the Document Tracking Item Maintenance screen will display.
    Note: At a minimum, option number six (Print lien release during check printing) should display. If this field appears blank, you have not set up the document tracking items correctly. Click the Items button to return to the Document Tracking Item Maintenance screen, and repeat steps 1 - 6.
  12. Enter the remaining line transaction field information at the appropriate fields: Date entered, By, and Comment, and then click OK.
Later, when you pay this subcontract, the lien release automatically displays. To verify that your lien release is displaying properly, print the Document Tracking Report for liens.

Accessing the Document Tracking Report screen

  • On the Site Map, click Accounts Payable > Reports > Document Tracking Reports. Be sure to select the Lien release option.

    Note: Lien releases apply to the vendor or subcontractor until you remove them. To remove a lien release, open the Vendor/Subcon Document Tracking screen.