Check Reconciliation Entry

This screen is used to compare information stored in Spectrum with information on the printed bank statement so that you may reconcile checks that have cleared the bank. If the Cash Management module is present, this screen is not used. Instead, reconciliation is performed using Cash Management > Bank Reconciliation Entry.

  • You can auto-reconcile selected checks (by check number, date, type). Select to display all checks or current and open ones. Current checks are all checks with a statement date equal to the current statement date plus any open checks.

  • The Selections button allows SuperSelect for check number, a from-to transaction date selection, a transaction type selection (to auto-reconcile, for example, all void checks), and an options group. If the Reconcile option is selected, then all selected checks that are not already reconciled will be reconciled. If the Reconcile option is not selected, then all selected reconciled checks will be unreconciled. Using this window, you may conveniently specify check numbers 12031/12612 have cleared the bank during the current statement cycle.

  • Select the OK? check box if the displayed information is to be reconciled. For previously unreconciled checks, this action increases the amount in the "total" field by the amount of this transaction. Selecting the check box for checks previously reconciled will not change the statement date or total amount; it will indicate to the software that this check has cleared the bank. Do not select the check box if the check has not cleared the bank. A previously reconciled check will erase the previous statement date if the check box is left blank, indicating to the software that this check has not cleared the bank.

  • The Current total accurately reflects the totals for all non-void checks for the current statement date and calculates a running total of all reconciled items for the statement date entered.

Possible transaction types include:

  • (C)omputer generated check from A/P Check Print

  • (M)anual check from Manual Check Entry and A/P Vendor Invoice Entry pre-paids

  • (V)oid check from Void Check Entry, A/P Check Print spoiled checks, and A/P Check Print auto reprints

  • (D)eposit from Check Recon File Maintenance

  • (A)djustments from Check Recon File Maintenance

  • (R)egular checks from Payroll