Check Reconciliation Maintenance - Field Descriptions

Use this table for reference when completing the fields on this screen.

Fields

Descriptions

Check/reference number

When recording information for a check, enter the check number; all remaining information will be completed by the software. If the transaction is an adjustment or a deposit, enter the reference number.

Transaction type

Select the transaction type.


  • (C)omputer generated check from A/P Check Print

  • (M)anual check from Manual Check Entry and A/P Vendor Invoice Entry pre-paids

  • (V)oid check from Void Check Entry, A/P Check Print spoiled checks, and A/P Check Print auto reprints

  • (D)eposit from Check Recon File Maintenance

  • (A)djustments from Check Recon File Maintenance

  • (R)egular checks from Payroll

Vendor/reference

  • If the transaction type is a check, the vendor code displays.

  • If the transaction type is an adjustment or deposit, enter the reference number.

Vendor name/description

  • If the transaction type is a check, the vendor's full name displays.

  • If the transaction type is an adjustment or deposit, enter a description of the transaction.

Transaction date

Statement date

Check amount

Enter the amount of the check, deposit or adjustment. Do not enter negative numbers except for adjustments.

Cleared amount

Enter the amount that cleared the bank. This should equal the amount in the previous field. If it is not, this will be a reconciling item about which the bank should be contacted.