A/P Cash Requirements Report - Field Descriptions

Use this table for reference when completing the fields on this screen.

Fields

Descriptions

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Vendor type, Job

Enter the vendor type and job number you want to include on this report.

Date 1,2,3

The dates displayed are one, two, and three weeks from the current Accounts Payable processing date. Cash requirements for this milestone date will be listed in a column under these dates on the report.

Press Enter if these dates are acceptable, or enter new dates.

Include link to A/P invoice images

Select this check box to include a link to the Document Imaging image associated with the each invoice that appears on the report; otherwise, leave this check box clear.

Note:

This check box is available only if you have the Document Imaging module installed and if your operator has the security necessary to access vendor document images.

Report type

Select to include either items with a payment due or that are discount eligible.

Hold status

Select to include only items on hold, only items not on hold, or both types of items on the report.

Pay-when-paid status

Select to include only items flagged for pay-when-paid, or not flagged for pay-when-paid, or both types of items on the report.

Because we do not know when pay-when-paid invoices become eligible for payment, the report portrays them using a cash requirement date of ‘Pay-When-Paid and Beyond’. An asterisk indicates these pay-when-paid terms and the payment due date will be blank.

Approval status

Select to include only open items, only unapproved invoices, or both types of items on the report.

Sort by

Sort by vendor or by job.

Format

Select Detail if the cash requirements report should print a separate line for each invoice, or select Detail with remarks to include any notes. Otherwise, select Summary to print only one line per vendor.

Cost group

If cost centers are being used, enter a cost center or cost group or double-click to select from a list of available cost groups/centers. After specifying a cost center or cost group, the report shows only invoices assigned to that cost group/cost center.

Note:

If you only have access to one cost center, this field will not display.