Subcontracts

This screen displays a list of subcontracts relating to the current vendor. Use the Status link to determine which records display. Double-click one of the records to display a window with more detailed subcontract information. Summary totals for revised contract, total billed and open commitment amounts will display in the upper right hand corner of this screen.

When adding new subcontracts, subcontractors should first be entered in the Vendors screen and jobs should set up in the Job File Maintenance screen. Then you can return to this Properties screen, click the New button and proceed to assign a subcontract number that will tie a specific vendor to a specific job and G/L account code. When a new subcontract is added using the New button or from within the Search Subcontracts window, every active Contact associated with the specified vendor that is marked to Default as a job contact on contracts / subcontracts? is added to the specified job.

The subcontract management system allows tracking by subcontract of billed amounts, paid amounts, discounts taken, and amounts retained. The original subcontract amounts, along with change orders and revised contract amounts, are also maintained. You may set up multiple phases and billing items per subcontract. This prevents overpayment potential at the phase/billing item level, because the revised contract and billed-to-date amounts are stored by phase.

Note: The phase detail is automatically deleted when the subcontract is deleted, and you must have appropriate security permissions in order to delete subcontracts.