Subcontract Defaults - Field Descriptions

Use this table for reference when completing the fields on this screen.

Fields / Buttons

Descriptions

Header fields

Vendor

Enter a vendor code for this subcontract. The vendor code must already be set up in the vendor file. The vendor's full name will display.

Subcontract #

It is recommended that the job number be used as the subcontract number for most vendors.

Invoice Approval

Default routing code 
Invoice dollar amount 
Routing code over limit

Enter the routing code, the dollar limit amount for this routing code, and an alternative routing code for invoices should they exceed the invoice dollar limit. If there is no established dollar limit, leave the Routing code over limit field blank.

Invoice defaults

G/L account

Enter the code of the General Ledger account that should be charged for this subcontractor. If the Validate job division with G/L department and Auto default G/L department check boxes are selected on the Job Cost Installation - Properties tab, then the G/L code will automatically be converted based on the job division. A search window is available for viewing valid General Ledger account codes

Note:

This must be a direct cost account. In addition, G/L codes with a status of Not used may not be selected.

Retention %

The Default subcontract retention % defined in AP Installation | Properties will default in this field once a new subcontract has been created.

Next payment

Enter the number of the next payment to this subcontractor. After initial conversion, as subcontracts are set up this should be set to "1".

Cost center

If cost centers are enabled for the current company and you have the appropriate security for the cost center code, enter it in this field. If this field is left blank, Spectrum will use the default cost center assigned on the AP Install screen.

Entity

If a cost center is entered above, the entity assigned to that cost center displays in this field. If entities are not being used, this field will be hidden.

Payment due calculation

Override standard vendor payment terms?

If this check box is selected, the same payment terms defined for the vendor associated with this subcontract will default and the Based on and Number of days fields will be enabled.

Based on

Select Invoice date if payment due terms with this vendor are figured from the invoice date. If payment due terms are figured from the first of the following month, select First of next month.

Number of days

If the payment due terms are figured from the invoice date, enter the number of days allowed (e.g. "30" for net thirty days terms). If the payment due terms are figured from the first of the month, enter the date that payments are due (e.g. "10" indicates that payment is due on the tenth).

Pay invoices based on customer payment?

When the Override standard vendor payment terms check box is selected, the ‘pay-when-paid’ flag will be available and new invoices for the current subcontract will default from this setting when the subcontract is for a job authorized for pay-when-paid processing in Job Setup.

When the Override standard vendor payment terms check box is not selected, this pay-when-paid flag will display the current vendor setting, but will be disabled.

Discount due calculation

Override standard vendor discount terms?

If this check box is clear, the remaining fields in this section are disabled and they will display the vendor's standard discount terms.

Based on

Select Invoice date if discount terms with this vendor are figured from the date of the invoice. If discount terms are figured from the first of the following month, select First of next month.

Number of days

If the discount terms are figured from the invoice date, enter the number of days allowed. If the discount terms are figured from the first of the month, enter the number of days allowed for a discount.

Discount %

Enter the discount actual percentage; it is not necessary to convert the percentage to a decimal before entry. For example, if a five percent discount is allowed, type 5 and then press Enter; if a ten and sixty-four one hundredths percent discount is allowed, type 0.64 and press Enter.