Vendor Financial Summary - Field Descriptions

Use this table for reference when completing the fields on this screen.

Fields

Descriptions

Outstanding totals

Current 
RetentionVendor Open Items

Outstanding totals include Open Item amounts that have been selected for paymentItems that are selected for payment are considered "committed" as soon as they are selected. but not yet updated.

  • The current balance is computed by taking the total balance due and subtracting the retention balance.

  • The total balance includes the retention amount. During initial entry of a vendor, this field will be blank.

Unposted transactions

Unapproved invoices

This is the sum of invoice totals currently stored in Invoice Approval for the vendor.

Unposted invoices

This is the sum of invoice totals currently stored in Invoice / Credit Memo Entry for the vendor.

Activity

Last invoice date

The last invoice or credit memo date displays.

Last payment date

The last payment date displays. The date is updated from Payment Processing, Manual Check Processing, and Invoice Transaction Processing (for pre-paid checks) when the check date of the payment is later than the previously-recorded last payment.

Last payment amount

The last payment amount displays. The amount is updated from Payment Processing, Manual Check Processing, and Invoice Transaction Processing (for pre-paid checks) when the check date of the payment is later than the previously-recorded last payment.

Open subcontracts

This is the total number of Active and Inactive subcontracts for the vendor.

Open purchase orders

This is the total number of Open purchase orders currently stored in Purchase Order Entry for the vendor. Click the available link to open Purchase Order Entry.