Invoice Approval FAQs

These are invoice approval Frequently Asked Questions.

Why can’t I clear the ‘Route for approval?’ checkbox in Vendor Invoice Entry?

This is controlled by Spectrum security. If you are unable to access the Route for approval? checkbox, then it means that you do not have security access to unposted transactions.

What does the green checkmark icon mean in Invoice Approval?

This indicates that you have marked the invoice as approved. It will be sent to the next reviewer when you click the Update Now button on the Command Bar.

What does the red ‘x’ icon mean in Invoice Approval?

This indicates that you have marked the invoice as rejected. It will be sent to the previous reviewer when you click the Update Now button on the Command Bar.

What does the blue notepad icon mean in Invoice Approval?

This indicates that the invoice has routing notes associated with it. Highlight the invoice and then click the Routing/Notes button in the lower section of the screen to view the notes.

What is the ‘Status image’ column used for in Invoice Approval?

You will see a green checkmark or red ‘x’ icon to indicate whether or not the invoice has been approved or rejected.