Daily Procedures

Set the processing date to the current date in A/R Processing Date Change. This date is used as the default for transaction entries.

Invoice and Credit Memo Processing

  • Enter invoices and credit memos using Invoice Entry.

  • Print the Invoice Entry Edit List. Review and make corrections if necessary, then reprint the edit list.

  • Print invoices and credit memos, if the flag on the Accounts Receivable Installation screen is set to print invoices.

  • Print the Sales Journal and update. This audit record should be retained permanently.

    Cash Receipts Processing

  • Enter cash receipts using Cash Receipts / Adjustment Entry.

  • Print the Cash Receipts Entry Edit List. Review and make corrections if necessary, then reprint the edit list.

  • Print Deposit Slips, if desired. Attach this slip to your bank-supplied deposit slip and the checks to be deposited.

  • Print the Cash Receipts Journal and update. This audit record should be retained permanently.

    Draw Request Processing (initial billing)

  • Set up standard billing items, if needed, using Set Up Standard Fixed Billing Items and/or UnitBilling Item Maintenance.

  • Enter the draw request billing using Draw Request Billing Entry.

  • Mark change orders Approved and Executed, as applicable, in Change Order Entry.

  • Review the Summary Billing Entry. Make changes if necessary using Draw Request Billing Entry.

  • Print the draw request using Print Draw Request Billing. Review and make corrections if necessary, then reprint the report.

  • Transfer the billing to Invoice Entry using Update Draws to A/R Invoice.

  • Print the Sales Journal and update to the customer contract, Job Cost and General Ledger.

    Draw Request Processing (subsequent billings)

  • Mark change orders Approved and Executed, as applicable, in Change Order Entry.

  • Enter the next application. Adjust the % complete for billing items as necessary, using Draw Request Billing Entry.

  • Review the Summary Billing Entry. Make changes if necessary, using Draw Request Billing Entry.

  • Print the draw request using Print Draw Request Billing. Review and make corrections if necessary, then reprint report.

  • Transfer the billing to Invoice Entry using Update Draws to A/R Invoice.

  • Print the Sales Journal and update to the customer, contract, Job Cost and General Ledger.

    Billing for Retention

  • On the final draw request for the job, change the retention percentage to 0 (zero) in Summary Billing Entry.

    Change Order Processing

  • Enter change orders to contracts using Change Order Entry. Executed change orders will affect the A/R contract amount. They will also adjust the Job Cost contract amount and estimated costs by phase and cost type, depending upon Accounts Receivable Installation settings.

  • Adjust the status of change orders between Proposed, Approved, and Executed as necessary.