Non-Customer Cash Receipts Entry - Cost Center Information

If the cost center feature is enabled in the Enterprise Installation screen, Spectrum will prompt for a payment cost center in the heading portion of the screen. Spectrum verifies that the operator has authorization to assign the cost center before proceeding.

At the G/L account code field in the detail portion of the screen, Spectrum will allow entry of a G/L account code only if the operator entering the G/L account has permission to assign that code. Spectrum compares the G/L account’s list of shared cost centers with cost centers in the operator’s assigned scheme; if there are no common cost centers, then that G/L account cannot be assigned.

For direct job cost lines, Spectrum will verify the job and phase code of a miscellaneous payment line are permitted. Spectrum will first ensure that the operator has permission for cost center specified in the phase file, if applicable. Entry of that phase will not be permitted if the cost center in the phase file is disallowed. If the cost center is not specified in the phase file, the cost center assigned to the job will be assigned, provided that the operator has permission for that cost center. Spectrum also ensures that the cost center assigned to the line based on the job or phase is valid for the G/L account code specified on that line. Entry of that job will not be permitted if the cost centers in both the job and phase files are disallowed.

When the operator’s scheme includes override settings for ‘Job’ entries in Cost Center Scheme Maintenance, this screen will validate the cost center assigned to direct job cost invoice detail lines based on these overrides. The override cost center(s) supersede the cost center list defined for the scheme in general. Spectrum will compare the cost center assigned in the entry screen detail with ‘Job’ override cost centers in the operator’s assigned scheme; if the cost center is not included, then the invoice entry line will not be allowed.

For direct equipment cost lines, Spectrum will verify that the equipment and cost category code of a miscellaneous payment line are permitted. Spectrum will first ensure that the operator has permission for the cost center specified in the cost category file, if any. Entry of that cost category will not be permitted if the cost center in the cost category file is disallowed. If the cost center is not specified in the cost category file, the cost center assigned to the equipment will be assigned, provided that the operator has permission for that cost center. Spectrum also ensures that the cost center assigned to the line based on the equipment or cost category is valid for the G/L account code specified on that line. Entry of that equipment code will not be permitted if the cost centers in both the equipment and cost category files are disallowed.

When the operator’s scheme includes override settings for ‘Equipment’ entries in Cost Center Scheme Maintenance, this screen will validate the cost center assigned to direct equipment cost invoice detail lines based on these overrides. The override cost centers(s) supersede the cost center list defined for the scheme in general. Spectrum will compare the cost center assigned in the entry screen detail with ‘Equipment’ override cost centers in the operator’s assigned scheme; if the cost center is not included, then the invoice entry line will not be allowed.

When the operator’s scheme includes override settings for ‘Non-job’ entries in Cost Center Scheme Maintenance, this screen will validate the cost center assigned to non-direct payment detail lines based on these overrides. The override cost center(s) supersede the cost center list defined for the scheme in general. Spectrum will compare the cost center assigned in the entry screen detail with ‘Non-job’ override cost centers in the operator’s assigned scheme; if the cost center is not included, then that cost center will not be allowed on the detail line.