Recording Materials on a Fixed Price Draw Request

To track stored materials on a draw request, make sure you have selected the Transfer materials stored to previous app checkbox on the Accounts Receivable Installation > Draw Request screen.

To track stored materials on a fixed price draw request, make sure you have selected the Transfer materials stored to previous app checkbox on the Accounts Receivable Installation > Draw Request tab. Materials stored on a draw request for a fixed price contract will display in the Previous application and Materials stored fields in the Fixed Price Contract Detail window. Use this procedure to record stored materials on a fixed price draw request.
Note: To determine whether the contract is fixed price or unit price, on the Site Map, click Accounts Receivable > Maintenance > Contract. Type in the Job number, press Enter, type in the Customer code, press Enter, and then click the Properties button. If the Use unit pricing checkbox is blank then the job has a fixed priced contract. Otherwise, if the checkbox is selected, the job has a unit price contract.
  1. On the Site Map, click Accounts Receivable > Data Entry > Draw Request.
  2. At the Job field, enter the job number for the draw request you are modifying, and then press Enter.
  3. Enter a Customer code, or press Enter to accept the customer code that defaults based on your job selection.
  4. Complete the Application # field.
  5. The CreateDetail dialog box displays. If this is the first draw request application for this contract, select the Create from details checkbox.
  6. Click the Details button to display the Fixed Price Contract Detail window.
  7. At the Item field, navigate to the billing item that stored materials will be recorded on. Your cursor will move to the Percent complete field. Holding the Shift key down press the Tab key and your cursor will enter back to the Materials stored field. Enter the amount of materials stored, and then press Enter.
  8. At the Percent complete field enter the percent complete, or press Enter to accept the software’s calculation.
  9. Once you have added all the necessary materials stored information for this job number, click OK.
  10. To review the materials stored information you entered in this window, click the Summary button on the Draw Request Billing Entry screen.
  11. Click the Update button.
  12. Enter a Batch code, select the Entry by application number option, and then click Display. Type in the Job number, Customer code, and the current Application number. The G/L date and Invoice date will default.
  13. Select the Next field and OK fields. Press OK and proceed with the update.
    • If the Transfer materials stored to previous app checkbox is selected in the Accounts Receivable > Installation screen, the software will automatically add the Materials stored column to the previous applied amount and clear the Materials stored when the application is updated.

    • If the Transfer materials stored to previous app checkbox is clear in the Accounts Receivable > Installation screen, the Materials stored column will remain the same on new draw requests. To clear previously-stored materials: manually clear the dollar amount for the Materials stored line items and add the same amount to This period.