Recording Materials on a Unit Price Draw Request

To track stored materials on a draw request, make sure you have selected the Transfer materials stored to previous app checkbox on the Accounts Receivable Installation > Draw Request screen.

Recording materials stored to date on unit price draw requests is slightly more complicated than fixed price draw requests because there is no way to differentiate labor from pre-deposited materials at the work site. To work around this issue, it is necessary to create a dummy billing item for recording materials stored on unit price draw requests.
Note: To determine whether the contract is fixed price or unit price, on the Site Map, click Accounts Receivable > Maintenance > Contract. Type in the Job number, press Enter, type in the Customer code, press Enter, and then click the Properties button. If the Use unit pricing checkbox is selected then the job has a unit priced contract. Otherwise, if the checkbox is clear, the job has a fixed price contract.
  1. On the Site Map, click Accounts Receivable > Data Entry > Draw Request.
  2. At the Job field, enter the job number for the draw request you are modifying, and then press Enter.
  3. At the Customer field, press Enter to accept the customer code that defaults based on your job selection, or press F4 or double-click on this field to select from a list of available customers.
  4. At the Application # field, enter the application number for the draw request you are working on and press Enter. If you don’t know the application number, press F4 or double-click on this field to select from a list of available.
  5. Enter an Application date and date through which the job is to be billed, and Architect's project #, if applicable.
  6. Enter a unique code for this group of billing items and a Bill item for this line.
  7. At the Item description field, type a description such as Materials Stored.
  8. Select the Taxable checkbox if the item is taxable, otherwise, leave this checkbox clear.
  9. At the Unit Measure field, enter a lump sum unit of measure.
  10. Press Enter to move through the This period quantity to the Contract $ field. Do not enter a dollar amount in this field; enter .00 to add the line.
  11. At the G/L account field, enter the G/L code for this item number or leave it blank and it will use the default G/L code from the contract.

    To store billing items, access your draw request and proceed to the above line item. Move to the This period $ field and enter the dollar amount for the stored materials. When billing items, on the next draw enter a negative dollar amount in the This period $ field for the materials you will be billing, then enter that dollar amount on the appropriate billing item.