Contract Financial Summary - Field Descriptions

Use this table for reference when completing the fields on this screen.

Field

Description

Contract

Original contract

The original contract amount for this contract displays in this field.

Executed changes

The current total of executed changes for the designated contract (job + customer) displays in this field.

Click the drill-down button to open the Change Orders window for the designated contract, showing executed change orders.

Approved changes

The current total of approved changes for the designated contract (job + customer) displays in this field.

Click the drill-down button to open the Change Orders window for the designated contract, showing approved change orders.

Revised contract

The revised contract amount displays in this field. This amount is calculated as the sum of 'Original contract' + 'Executed changes' + 'Approved changes'.

Proposed changes

This field will display the current total of proposed changes for the designated contract (job + customer).

Click the hyperlink to open the Change Request Log window to display all proposed or executed change requests for a specified job and customer.

Outstanding

Current

The balance due among invoices that are not yet overdue (excluding retention) displays.

Past due

Balances outstanding among overdue invoices from 1 to 91+ days past due display in these fields.

Total current due

The total of current and past due invoices displays.

Retention balance

The retention portion of the balance due displays.

Total balance due

The total balance due (the sum of current, past due, and retention amounts) displays. Click the hyperlink to view open items for the selected contract.

Contract info

Contract date

The date that the selected contract was entered into the software displays. This information defaults from the Contract screen.

Last bill date

The last date that an invoice was sent for this contract displays.

Last payment date

The last date that an invoice was paid for this contract displays.

Salesperson

The default salesperson for this contract displays. This information defaults from the Contract screen.

Architect

The code and name associated with the architect for this contract display. This information defaults from the Contract screen.

History totals

History totals

History totals are accumulated balances of billed-to-date totals, tax amounts, invoice totals, payments and discounts updated since the last period end clear was executed using Job-to-date and Retention amounts.

The average number of days that the customer took to pay displays beneath the history totals. It is calculated by averaging the number of days to pay among all items stored in the payment history file for the contract.

This Payments line will link to the Payment History screen if the Operator has security permission to do so.