Grp

Enter a code for the bill group. This code is used to distinguish one item record from all other item records in the field.

Grp description

Enter a description for the bill group in this field. If the description for an existing group code is edited, the group description for all rows assigned to the bill group will be changed.

Bill item

Enter a code for the billing item. If a code is selected from Set Up Standard Unit Billing Items, the item description will display. Otherwise, enter the description.

G/L account

Enter the General Ledger sales account number for this billing item If the G/L status code you select has a status of Not used, you cannot proceed using this code. If the G/L status code you select has a status of Inactive, a warning will display.

Taxable

The software automatically selects this checkbox as a system default. Press Enter to accept the software default; otherwise, click to clear this checkbox.

Um

The unit of measure for this specific item displays.

Unit price

Enter the display mask for unit pricing, or press Enter to accept the software default. If you enter a new display mask, the new mask will override the Default unit price mask setting in Accounts Receivable Installation.

Orig qty

Enter the original contract quantity for this billing item.

CO qty

The change order quantity for this billing item displays.

Rev qty

The revised quantity for this billing item displays.

Orig amt

The original contract amount will be calculated as the unit price multiplied by the quantity. Press Enter to accept this default, or enter the dollar amount contracted for this item.

CO amt

The change order amount will display in this field.

Rev amt

The revised amount will display in this field.

Proj qty

Enter the projected quantity for this billing item.

Proj amt

The projected amount displays in this field.

JTD billed qty

The job-to-date billed quantity displays in this field.

JTD amount

The job-to-date amount displays in this field.

Memo

Enter a note pertaining to this billing item. Any notes entered here will then will print on the A/R Draw Request (in the memo column) and on the Draw Request Billing Worksheet. Entry in this field is optional.

Schedule totals

Totals for original, changes, revised contracts, and projected changes display in the upper right hand corner of this screen.

If the Original amount is not equal to the Original contract amount recorded on the Contract Main Properties screen, an out of balance warning message will appear on top of the grid and when you exit this screen. This will give you the option to set the original contract amount to distributed amount, or return to grid detail for editing.