New/Edit Contract - Fixed Price Contract Detail
The Contract Detail window is used to enter and/or modify specific billing items. If the contract for this job does not specify the use of unit pricing (in the Properties window), the Contract Detail window will appear for fixed price contracts.
For unit price contracts, the New/Edit Contract - Unit Price Contract Detail tab will open instead.
Enter the billing item code. A billing item description may also be entered. If a code was selected from Set Up Standard Fixed Billing Items, the item description will display. Otherwise, enter the item description.
Double-click on the Description field or press F4 to enter an additional description. The expanded description will print on the draw request, draw request worksheet and on the Contract File Listing report. For contracts that require additional room for billing item numbers, enter the expanded billing item number in the Description field and then press F4 to enter the description.
The software automatically selects this checkbox as a system default. Press Enter to accept the software default; otherwise, click to clear this checkbox. The taxable flag in the detail portion of the screen defaults from the taxable flag in the upper portion of the screen.
The original contract amount will be calculated as the product of the two previous fields; that is, the unit price multiplied by the quantity. Press Enter to accept this default, or enter the dollar amount contracted for this item.
The change order amount for this item displays, if any exists.
The revised contract amount will be calculated as the product of the two previous fields; that is, the sum of the contract amount and the change order amount. Press Enter to accept this default, or enter the revised dollar amount for this item.
Enter the projected amount for this billing item.
The job-to-date contract amount will be calculated as the product of the unit price and the job-to-date quantity. Press Enter to accept this default, or enter the dollar amount contracted for this item.
Enter a note pertaining to this billing item. Any notes entered here will then will print on the A/R Draw Request (in the memo column) and on the Draw Request Billing Worksheet. Entry in this field is optional.
Enter the General Ledger sales account number for this billing item. A lookup window is available for viewing valid General Ledger account codes. If the G/L status code you select has a status of Not used, you cannot proceed using this code. If the G/L status code you select has a status of Inactive, a warning will display.