Positive Pay Export - Field Descriptions

Use this table for reference when completing the fields on this screen.

Field

Description

Bank account

If you have the appropriate security settings, the bank account code will default from the Cash Management Installation | Bank Accounts screen. Otherwise, enter the bank account code.

Note: During this export, Spectrum automatically deselects any accounts that are not bank accounts. In other words, all credit card accounts are excluded from this export.

Positive pay file format

Enter the positive pay file format code.

From/to check date

Enter the beginning and ending check dates to include in the export.

Transaction types

Select the check boxes corresponding to the transaction types you want to include on the export:

  • Regular checks

  • Manual checks

  • Void checks

Transaction source

Use the Transaction source check boxes to select the transaction types you want to include on the export.

All of the transaction source check boxes are selected by default unless one of the following conditions is present:

  • If bank account security is used and export authorization is withheld for one or more check sources; none of the transaction sources may be selected.

  • If the default Payroll bank account code specified in the Cash Management Installation | Bank Accounts screen does not correspond to the bank account specified in the Bank account code field (above); the Include Payroll checks check box can be selected under this circumstance unless security authorization is not present.

  • If the default Accounts Payable bank account code specified in the Cash Management Installation | Bank Accounts screen does not correspond to the bank account specified in the Bank account code field (above), then both the Include Accounts Payable checks and Include Cash Management checks check boxes will default to clear; both of these check boxes can be selected under this circumstance unless security authorization is not present.

  • If you do not have security access to Payroll or Accounts Payable, then the respective transaction source check boxes may not be selected.