New Edit Account Electronic Payment - United States (ACH) fields

Use the fields in this table for reference when the United States (ACH) electronic payment format is selected.

Fields

Descriptions

Required for ACH processing

Company name

This field defaults to the company name from Company Installation but may be overwritten.

Receiving ABA#

Enter the transit routing number of the receiving point, or press Enter to accept the system default. Entry in this field is required. (This field should be input with the four-digit Transit/Routing number and four-digit ABA number of the ACH or receiving point to which the file is being sent (your bank). Your input in this field will be used to fill in the Immediate destination field.)

Immediate dest name

Enter the immediate destination name. Entry in this field is required. This field contains the name of the ACH or receiving point for which this file is destined (your bank).

Sending ABA#

Enter the transit routing number of the ACH operator, or press Enter to accept the system default. Entry in this field is required. This field should be input with the four-digit Transit/Routing number and four-digit ABA number of the ACH or sending point of the file (your company). Input in this field will be used to fill the Immediate Origin.

Immediate origin name

Enter the immediate origin name. Entry in this field is required. This field contains the name of the ACH or sending point that is sending the file (your company).

Service class type

Select to use either a balanced file format or a non-balanced format.

When the balanced format is selected, the software will create a "balancing" entry using similar logic as is found in Payroll's Auto Deposits. For Payroll, this setting resides in Payroll Installation.

Secure account number

If a balanced file format is selected, this field is required. Because some people may choose not to enter an account number on the Properties tab (for security reasons, as this number appears on certain other screens and reports), and because the ACH file may require the bank account number, this field allows users to enter a secure account number. This ‘secure account number’ will not be added to other screens or reports, allowing the Cash Manager to record the actual account number for electronic payments, without exposing it to unauthorized users.

Start the company discretionary data field with zeros?Select this check box to default three zeros in positions 21-23 of the Company/Batch Header Record on the export files created from the Export Electronic Payments and Write Automatic Deposits screens. Leave this field blank to default the company code.

File ID modifier

Enter the file id modifier if desired, or press Enter to accept the system default. This field is included in the File Header Record to permit multiple files created on the same date and between the same participants to be distinguished. Only upper-case A-Z and number 0-9 are permitted. Since this is just a PPD file being created, the default is A.

Priority code

This field defaults to 01 but may be overwritten.

Company ID

Enter the company ID number. Originators are required to be identified by a unique identification number. The ANSI one-digit Identification Code Designators (ICDs) are used, followed by the nine-digit identification number.

Originating DFI

Enter the originating DFI (the transit routing number of the original bank). Entry in this field is required. This Depository Financial Institution field should be input with the four-digit Transit/Routing number and four-digit ABA number of the ACH or originating DFI within a given batch. If multi-company payroll transactions are being processed, this may vary for each batch. If multi-company payroll transactions are not being processed, this will be the same as the Receiving ABA #.

Optional defaults (Fields in this section may need different information for various Vendor Electronic Payments.)

Reference code

Enter the reference code, if desired. This field is reserved for information pertinent to the Originator (your company) and is an optional, not required, input field. Check with your bank for information they may desire in this field.

Company entry description

Enter the company entry description. The Originator establishes the value of this field to provide a description of the purpose of the entry to be displayed back to the Receiver. For example, "REG SALARY" may be used to describe PPD transactions.

Export file name

Enter the automatic deposit file name for the export; this will serve as a default for the Export Electronic Payments starting screen.