Print Financial Reports - Field Descriptions

Use the table below for reference when completing the fields on this screen.

Fields

Descriptions

Line

Sequence numbers are assigned and maintained by the software.

Report ID

Enter the ID code of the report to be printed. The report description will display beneath the ID code. A search window is available for viewing valid report IDs.

Period end date

Enter the period end date for this report or press Enter to use the displayed date. The current period and year for the report are determined from the entry in this field.

The date displayed is determined from the fiscal calendar as the most recent period end.

Detail zero rows included?

Header zero rows included?

Total zero rows included?

This field is used to indicate whether information should print if all values are zero.

  • Under Detail, select the check box to print detail rows when all numeric values equal zero. To suppress the printing of zero value detail rows, leave the box clear.

  • Under Header, select the check box to print Header rows when all values of the associated total rows equal zero. To suppress the printing of header rows when the associated total rows equal zero, leave the box clear. If the box is not selected, no headings will print since all headings, by definition, are non-value (zero) lines.

  • Under Total, select the check box to print Total rows when all numeric values equal zero. To suppress the printing of zero value total rows, leave the box clear.

If a departmental report is being printed, the cursor stops in the next three fields. If it is not a departmental report, the following three fields are skipped.

Grouping Type

  • Summary only: The departmental or cost center information is printed in consolidated, Summary form.

  • Individual department:This selection is available if the report is set up for departmental reporting. Information is printed for Individual departments or cost centers only. A separate screen prints for each department or cost center.

  • Individual cost center: This selection is available if the report is set up for cost center reporting, and cost centers are set to Yes in the current company.

  • Both: Both individual departments or cost centers and a departmental or cost center summary print. One screen prints for each department or cost center; a separate screen prints for the summary.

Summary description

This field is available if the report is either departmental or cost center and you selected Summary only or Both in the Grouping type field. Enter a brief description of the report.

Departments

The departments included on the reports display (for example, ALL departments).

Cost group

This field only displays if the cost group feature is enabled in the Enterprise Installation screen.

Enter the cost group you want to include on the report. Spectrum will verify that you have permission to access any cost groups selected before proceeding.

Report name

The report name reflects what was selected in the Format section of Design Financial Reports.