Layoff Check Display - Field Decriptions

Use the table below for reference when completing the fields on this screen.

Fields/Buttons

Descriptions

Employee code

Check date

Period end

Check #

These fields default from the main Layoff Check Entry screen. No changes are allowed.

Detail

The employee's pay type, number of hours worked and pay rate display.

Hours

Add or edit the number of hours worked for this pay type/job/phase. If the time card line originated in Work Order > Labor Hours Entry, or the time card has already been selected for billing in Work Order > Labor Hours Entry, these fields are display-only.

Special

If SR was previously entered as a pay type, the special rate, the number of hours worked at the special rate, and the extension (hours multiplied by rate) all display. If SA was previously entered as a pay type, the bonus special amount displays in the Amount field. The total number of hours also displays, regardless of pay type.

Other earnings

Total dollar amounts display for other earnings, based on the pay type: commission, retroactive pay, miscellaneous pay, bonus, travel, other.

Taxes

The employee's Federal, state, county and local tax withholdings display.

When you first arrive in this screen, your cursor will be in the Federal tax field to allow you to make any necessary changes to the calculated Federal income tax amount before this number is updated to Pre-Time Card Entry and the pay cycle. If a new amount is entered here, the Taxes and Totals sections are updated accordingly.

Total

The total number of hours, regardless of pay type, display. The standard and special earnings total displays (multiply hours times rate, add, then add the bonus special amount).

Buttons

FICA/CPP

For US companies, click this button to open the FICA window. Use this window to refactor the employee's Social Security and Medicare withholdings or employer paid taxes before the check is updated to Pre-Time Card Entry and the pay cycle. If changes are made, the amounts in the Taxes and Total sections of the Layoff Check Display screen will be updated when you exit this window.

For Canadian companies, this button will open the CPP window. Use this window to refactor the employee's Social insurance withholdings or employer paid taxes.

Income Tax button

This button opens the Income Tax Detail window where you can make any necessary changes to the employee's state income tax amounts before this check is updated to Pre-Time Card Entry and the pay cycle. If changes are made, the amounts in the Taxes and Total sections of the Layoff Check Display screen will be updated when you exit this window.

Disability (SDI/EI)

This button opens the Disability SDI Detail window where you can make any necessary changes to the employee's state disability insurance tax amounts before this check is updated to Pre-Time Card Entry and the pay cycle. In addition, changes can be made to the worker's compensation deduction amount by clicking the drill-down icon available in the Employee worker's comp field. If changes are made, the amounts in the Taxes and Total sections of the Layoff Check Display screen will be updated when you exit this window.

For Canadian companies, Employment Insurance (EI) amounts will be listed on this report.

Deductions/Add-ons button

This button opens the Deductions For Check window.

Transfer button

Click this button to go to Layoff Check Transfer where you can transfer layoff checks to the Pre-Time Card Entry screen.

If the check is transferred but not printed, you will have the option to clear the check.

Clear button

Click this button to proceed to the Clear Check Transfer screen, which is used to clear unprinted layoff checks.

  • To proceed with the clear, click the Clear button. (If the layoff check has NOT been transferred, a warning message will display and you will be given the option to return to the screen to print/transfer the check or you can clear the check without printing/transferring it.)

  • Click the OK button to clear the entered information from the system; or click the Cancel button to exit without printing or deleting. Because unprinted layoff checks remain on file, it is normally advisable to print and retain this report. However, after the layoff check calculation, you can then choose to print the check immediately.

The layoff check deductions will be saved, so they do not need to be re-entered in Payroll Adjustment Entry. If a layoff check is called up in the Pre-Time Card Entry, Time Card Entry, or Check Adjustment Entry screen no changes will be allowed to the earnings, taxes, or deductions.