Pre-Time Card Edit List - Field Descriptions

Use the table below for reference when completing the fields on this screen.

Fields

Descriptions

Employee code

Enter an employee code or use the available drop-down list to select a code.

Department

Enter the employee's department code or use the available drop-down list to select a department.

Job

Enter the job code or codes you want to include on the listing.

Pay types

Specify the pay types that you wish to include on the listing. If the pay type is an incentive pay type, the special character designated in the Payroll Installation screen Incentive pay code field must appear before the Regular, Overtime, or Double time character.

Note: When the Payroll pre-time card exception report' format is selected, this field will be disabled

Batch code

Enter the batch or job number corresponding to the pre-time card information to be printed. Press Enter to print ALL batches and jobs entered in Pre-Time Card Entry.

Period end date

Enter the period end date to use for these pre-time card lines or press Enter to accept the default of period-end date of the current Payroll cycle.

From/to work date

Enter the work date range that you want to include on this listing.

Display recap cross-tabs on reports

Select this checkbox to display the recap information on the listing.

Report format

Select one of the following options to determine what information you want on the listing and how you want the data organized.

This report will include lines for the main tax codes and any related tax codes. However, related tax codes will not appear on summary reports.

  • Edit list by employee Select this option to sort the data in the report alphabetically by employee name.

  • Edit list by employee alpha Select this option to sort the data in the report alphabetically by employee alpha code.

  • Edit list by job Select this option to sort the data in the report by job number.

  • Edit list by batch Select this option to sort the data in the report by batch code and then by employee code.

  • Edit list by department Select this option to sort the data in the report by department and then by employee code.

  • Summary edit list by employee Select this option to sort the report’s summary data using one line per employee code and check.

  • Summary edit list by employee alpha Select this option to sort the report’s summarized data using one line per employee alpha code and check.

  • Pre-edit list for deductions/add-ons Select this option to produce a report that details employee payroll deductions and add-ons.

  • Pre-time card edit list for quantity Select this option to report on the quantity complete information from the job’s field. This format does not display Payroll information.

  • Payroll pre-time card exception report Select this option to create a report of active employees who have zero hours reported for the current pay cycle. Use this report to isolate exceptions in employee time entry, or employees who have not worked their standard hours (either not enough hours or too many hours entered) as defined in Employees. When this option is selected an 'Exceptions' box will appear in the upper right-hand corner of this screen with further options.