Pre-Time Card Entry

The Pre-Time Card Entry screen can be used to enter detailed time cards outside of the defined payroll cycle.

The Pre-Time Card Entry and Pre-Time Card Edit List correspond to the Time Card Entry and Time Card Edit List. As with Time Card Entry, Pre-Time Card Entry consists of three screen options: by employee, by job, and for quantity.

After a new payroll cycle has been set, the Transfer Pre-Time Cards update will transfer time card information from Pre-Time Card Entry to Time Card Entry. If deductions are used, set the number of hours to zero to prompt the software to ignore the deductions during salary-hours redistribution.

When entering pre-time card information by Employee or by Job, the Rate field will display if the Show pre-time card pay rates checkbox in the Payroll Installation screen is selected. The batch code may be entered after the Rate field. The batch code will default from the top of the screen, but may be overwritten in the detail portion, if desired. The screen stores the batch code on the individual time card line, rather than by employee. This allows the user to designate multiple batch codes for a particular employee (for example, on a daily or job-by-job basis).

A Meter button displays if you enter an equipment pay type and valid equipment code, and have security access to the Equipment Control > Meter Reading Transaction Entry screen. Click this button to open the Meter Readings window and enter meter readings for the specified equipment.

The hierarchy for determining the worker's compensation code default in this screen is as follows: If the job, phase, department or wage code/union field is changed, the worker's compensation code will be reset with phase as the primary determinant, followed by job, department, wage code/union and employee file, respectively.

Once the header information is completed, click New to open the Pre-Time Card Entry Window enter new time card lines. If you are adding a pre-time card or regular time card entry and add an employee, job, or phase on the fly, make sure the time card line is fully completed in order to save the newly-added record.