Employee Recurring Deductions/Add-ons - Cost Center Information
If the Enterprise Installation option to use cost centers is set to Yes or Pending for this company, then when entering an employee, Spectrum will allow maintenance only if you have permission to access that employee.
As you request each employee, Spectrum compares the cost center assigned to the employee with cost centers in your operator's assigned cost center scheme, and if the cost center is not included, then entries for that employee will not be allowed.
When adding, editing, or deleting a deduction or add-on code, Spectrum also verifies that the employee has permission for the deduction/add-on code. A warning displays if there are deduction or add-on codes listed for the employee that the employee does not have permission to access. Spectrum compares each deduction's list of shared cost centers with the cost center assigned to the employee, and if the cost center is not present, then that code is identified in the warning box. For example, this condition might occur if the deduction was set up for the employee, and then later, the employee's cost center was changed to another code that was not used with the deduction. This could also occur if the deduction code was assigned to the employee and then later, that code's cost center assignment was revised.
All deduction and add-on codes currently assigned to the employee display, regardless of operator cost center security.
Employee deductions and add-ons that are not in the time card file will be assigned the employee's cost center (rather than the pay cycle cost center). Likewise, employer taxes (FICA, union fringe, FUTA, etc.) are assigned the employee's cost center.
The pay cycle cost center is used for posting to the cash G/L account and is saved in the check history file for use on void checks. Regardless of where the check is voided (Layoff Check Entry, Pre-Time Card Entry, or Time Card Entry), the Check Calculation step will use the original bank account on the void check.