Setting Up an OCIP / CCIP (Owner / Contractor Controlled Insurance Program) Within Spectrum - Overview of the Strategy

Set up a special OCIP/CCIP worker’s compensation code with a zero rate and add this special code to the job.

Only one classification of worker is required. In this scenario you are not required to break out the different types of work performed when reporting OCIP/CCIP information. Use the Worker’s Comp Expense by Job Report to provide information to the owner or contractor.

Multiple classifications of worker time are required. In this scenario you are required to break out employee time into different types of categories. You will create a new OCIP/CCIP worker’s comp code for each category you are required to report on. Again, these new codes will have a zero rate.

Enter these OCIP/CCIP worker’s comp codes onto the Wage Codes. In this scenario, do not enter any worker’s compensation codes on the job as it would override the Wage Code defaults Also use the Worker’s Comp Expense by Job Report when submitting information to the owner or contractor.

Important: The Worker’s Comp Expense by Job Report does not calculate covered earnings! The determination of covered earnings is the responsibility of the owner or the contractor. For this reason, this report provides the total earnings (regular, overtime, double time and other) as well as any add-ons subject to worker’s comp.
To set up an OCIP/CCIP, complete the following steps:
  1. On the Site Map screen, click Payroll > Maintenance > Worker's Compensation.
  2. Click the Base Code button.
  3. Complete the Base code and Descriptions fields and then click OK.
  4. In the Worker's compensation code field, enter the new worker's compensation base code. Suggested descriptions include CCIP or OCIP.
  5. In the State code field, enter the code of the state in which the work is being performed.
  6. In the Rate per $100 field, enter 0. When you press Enter, this field will be blank.
  7. In the Rate per hour deduction rate and Rater per hour total rate fields, enter 0.
    Note: These fields will also be blank when you press Enter.
  8. In the G/L liability field, enter a General Ledger liability account code, or press F4 or double-click on this field to select from a list of valid G/L liability account codes. Click OK.
  9. If only one classification is required to be reported to the Owner or Contractor:
    1. On the Site Map screen, click Job Cost > Maintenance > Job.
    2. Complete the Job File Maintenance screen and then click the Other tab.
    3. In the Worker's comp field, add the worker's compensation code created in steps 1 – 6.
    4. Click OK until you return to the Site Map screen.
      Important: DO NOT add it to any phases for this job.
  10. If multiple classifications are required to be reported to the Owner or Contractor:
    1. On the Site Map screen, click Payroll > Maintenance > Wage Codes.
    2. Create all applicable wage codes for this job. Enter the appropriate worker's comp code for each type of wage activity.
    3. Continue to set up wage codes as needed.
    4. Click OK until you return to the Site Map screen.
    5. Even though Spectrum cannot calculate the dollar liability during the Payroll cycle, it will accumulate the hours worked on this job. When you run the Payroll Worker's Comp Expense by Job Report, enter the OCIP/CCIP job on the report's starting screen.