Common Error Messages

The Common Error Messages section is a quick way to find solutions for some of the error messages in Spectrum.

Error - Equipment Code Entered Is Not Available For Use

If a retired equipment code is entered, this message displays. This error message disallows further data entry.

To change the equipment's status, click Equipment Control > Maintenance > Equipment to open the Equipment File Maintenance page. In the Status field, enter a different status code.

Error - G/L Account Code Entered Is Not Available For Use

If a General Ledger account code with the status of Not used is entered, this message displays. This error message disallows further data entry.

To change the General Ledger account code's status, click General Ledger > Maintenance > Master File to open the G/L Master File Maintenance page. Select either Active or Inactive in the Status section.

Error - Job Entered Has A Completed Status

If a job code with a status of Complete is entered, this message displays. This error message disallows further data entry.

To change the job code's status, click Job Cost > Maintenance > Job > Properties. In the Status section, click either Active or Inactive.

Error- Phase Code Entered Is Not Available For Use

If a phase code with a status of Complete is entered, this message displays. This error message disallows further data entry.

To change the phase's status, click Job Cost > Maintenance > Phase > Properties and select either Active or Inactive in the Status section.

Error - Purchase Order Is Already Open

If an open non-blanket purchase order is entered in the Purchase order field of the Reopen Purchase Order page, this message is displayed.

The purchase order must be either closed or an open blanket purchase order with at least one closed release.

Error - Purchase Order Is Not Set Up In System

If an invalid purchase order number is entered, the following message displays: "Error - The purchase order is not set up in the software." After clicking OK, the P.O. number field will clear, allowing you to enter a different purchase order number.

Error - Vendor Assigned To This P.O. Is Not Available For Use

If the vendor assigned to a closed purchase order with a status of Not used is entered, then this message displays. Click OK to enter a different purchase order number.

To change the vendor's status, click Maintenance > Vendor > Vendor File Maintenance > Properties and select Active in the Status section.

Error - Vendor Code Entered Is Not Available For Use

If a vendor code with the status of Not used is entered, this message displays. This error message disallows further data entry.

To change the vendor's status, click Accounts Payable > Maintenance > Vendor > Properties and select either Active or Inactive in the Status section.