Common Warning Messages

The Common Warning Messages section is a quick way to find solutions for some of the warning messages in Spectrum.

Warning - Equipment Code Entered Has Inactive Status

If an inactive equipment code is entered, this message displays. Click OK to continue entering data, if desired.

To change the equipment's status, click Equipment Control > Maintenance > Equipment to open the Equipment File Maintenance page. In the Status field, enter a different status code, or press F4 to select from a list of valid equipment status codes.

Warning - G/L Account Code Entered Has Inactive Status

If an inactive General Ledger account code is entered, this message displays. Click OK to continue entering data, if desired.

To change the General Ledger account code's status, click General Ledger > Maintenance > Master File to open the G/L Master File Maintenance page. Select either Active or Not used in the Status section.

Warning - Job Entered Has An Inactive Status

If an inactive job code is entered, this message displays. Click OK to continue entering data, if desired.

To change the job code's status, click Job Cost > Maintenance > Job > Properties. In the Status section, click either Active or Complete.

Warning - Phase Code Entered Has Inactive Status

If an inactive phase code is entered, this message displays. Click OK to continue entering data, if desired.

To change the phase's status, open Job Cost > Maintenance > Phases. Enter the Job code and then select Begin Editing. Locate the phase in question on the grid and click the wrench icon to open the Edit Phases window, where you can change the phase status to 'Active'.

Warning - Vendor Assigned To This P.O. Has An Inactive Status

This message is displayed if the vendor assigned to a purchase order with an inactive status is entered. Click OK to continue entering data.

To change the vendor's status, click Maintenance > Vendor > Properties and select Active in the Status section.

Warning - Vendor Code Entered Has Inactive Status

If an inactive vendor code is entered, this message displays. Click OK to continue entering data, if desired.

To change the vendor's status, click Accounts Payable > Maintenance > Vendor > Properties and select either Active or Not used in the Status section.