Packing List Update
After the Packing List Quantity Edit Listing page is printed, the Packing List Update page opens.
This page appears only if the Two-step with pack list update receiving method is selected on the Purchase Order Installation screen. Do not continue until the Packing List Quantity Edit Listing has printed correctly. Once it has printed and is accurate, continue with the update.
This update adjusts quantities on-hand and on-order and creates records in the inventory history file, and jobs before invoicing if this option is selected on the Purchase Order Installation screen. This update also prepares entries for the General Ledger; the debit and credit entries are included on the next Inventory G/L Summary Report printed. The G/L account codes are determined based on setup in Inventory Control G/L Department File Maintenance. The default hierarchy for which G/L department code to use is first from the inventory category file; if blank there, the G/L department specified in the warehouse file is used. If also blank, the Inventory G/L account specified in Inventory Control Installation is used as a last resort. This update will not include the updated packing list in the 'on order' amount inventory of the Inventory Detail Maintenance page.
If multi-currency is enabled and the vendor has a default local currency, amounts from the local currency will be converted to the reporting currency as part of the packing list update as follows:
- For Purchase Order Accruals, the cost is calculated as PO accrual cost x exchange rate of packing list
- For Job Expense, the cost is calculated as (PO accrual cost x exchange rate or packing list) - (invoice cost x exchange rate of A/P invoice). Will be a debit if positive, or a credit if negative.
- For A/P, the cost is calculated as invoice cost x exchange rate of
If the item is configured to use the standard cost costing method, the quantity will be updated using the warehouse-specific standard cost. If the warehouse-specific standard cost is blank or zero, then the unit cost will be updated to the Item Warehouse Table.Note: When the Purchase Order receiving method has been set to Two-step with pack list update, the Packing List Update will not adjust inventory when stock item quantities are received on a direct work order cost detail line, and no history record is created.