Time + Material
Use the Time + Material module to calculate and prepare billings for Time + Material jobs. Access Time + Material options from the Site Map and the Jobs Info Bar. The module is integrated with Payroll, Job Cost, Inventory Control, Accounts Payable, Document Imaging, and Equipment Control, as well as the General Ledger and Accounts Receivable, to accumulate all billing amounts automatically.
To set up and use Time + Material, follow these steps:
Configure default settings for T+M jobs (T+M Installation).
If applicable, define job-specific rates, markups, or add-ons (T+M Maintenance).
Process T+M transactions, and generate bills (T+M Data Entry).
Refer to the following sections for details.
Use the Installation Overview for additional information.to set defaults for Time + Material jobs and create any standard markups, add-ons, or fees that your organization uses. See
Optionally, use the Maintenance Overview for additional information.to define billing rates for specific jobs, and, if applicable, create special rates, markups, or add-ons that you can add to jobs as needed. If you do not set up special rates, the system uses standard employee rates. If you do not set up job-specific markups or add-ons, the system uses the default settings from the Time + Material Installation screen. See
Create default Time + Material - Set Up T+M Labor Billing Rates and Time + Material - Set Up T+M Equipment Billing Rates rates.
Assign T+M billing codes to Time + Material - Assign Labor Billing Codes to Employees and Time + Material - Assign Equipment Billing Codes to Equipment.
T+M Data Entry
Use the Data Entry Overview.to view and edit T+M job transactions, select transactions for billing, generate bills, and transfer T+M data to Accounts Receivable. Note that the system processes Time + Material data automatically, with no changes to the workflow for your Payroll or Accounts Payable clerks. The following steps provide the standard data entry workflow. For a list of all options available from the Data Entry menu, see
Time + Material - Run Pre-Billing Report (identify unbilled transactions).
If applicable, Time + Material - Enter Billing Transactions.
If necessary, Time + Material - Modify Billing (use this option before data has been transferred to Accounts Receivable).
Time + Material - Update Time + Material Billings (transfer data to Accounts Receivable).
Time + Material - Reverse Time + Material Billings (use this option after data has been transferred to Accounts Receivable).