Communicate Emergency Information Using the Portal

During an emergency, use the portal to communicate information to your employees quickly.

You can choose any of the following options to communicate emergency information. A System Admin must configure each of these options in advance in order for you to use them.

Send an SMS Message Through Group Messages

The Group Messages option allows you to send SMS messages and emails to your portal users.

  1. Select Employee Tools > Group Messages.
  2. Choose the employee group to notify.
  3. Select Include Opted-Out SMS Recipients (Emergency Message) to send the message to users who opted out of receiving SMS messages in Paperless Settings.
    Note: See SMS Options in the Portal, Send Group Messages, and Configure Paperless Consent for more details.

Post a Document for Signature or Acknowledgment

Track which users view your message after it is sent.
  1. Select Employee Tools > Document Dashboard.
  2. Create a Headline, and in the Mode field, select either of the following options:
    • Document (Acknowledgment Required): Requires users to select an Acknowledge button.
    • Document (Signature Required): Requires users to provide an electronic signature.
  3. Complete the remaining fields.
  4. Under Manage Document Distribution, choose the employee group who should receive the message.
    Note: See Create and Modify a Document for Signature or Acknowledgment for more details.

Create Library Items With Important Links and PDFs

To quickly share important links or documents with your users, create a Document Category, and then add links and documents under that category.

  1. Select Employee Tools > Document Dashboard.
  2. Create a Headline, and in the Mode field, select Library Item.
  3. Under Category, select the Document Category for this item.
    • The Document Category determines which users will see this Library Item based on the Employee Groups assigned to that category.
    • To view the Employee Groups assigned to a Document Category, select the Document Categories button on the upper right of the Document Dashboard. Then select a category from the drop-down field.
    Note: See Create a Library Item for more details.