View Employee Details

Review and manage employee details currently on file in your Spectrum ERP system.

HR specialists can view information only for employees who fall under their permission groups and must be assigned permission to approve Personal Information changes. See Permission Groups for details.
  1. From the Employee Self-Service home page, select Employee Dashboard under HR Admin Tools. Or, select the in the upper left corner of the home page, and then select Employee Dashboard.

    The Employee Management page opens, showing a list of employees who fall under the default company.

  2. If you are assigned to multiple companies, select the applicable company from the drop-down field in the upper left of the dashboard.
  3. To sort the grid by a particular column, select that column header.
  4. To narrow the list of employee names shown in the grid, you can search for a specific employee by name, or use grid filters. The grid refreshes automatically based on your selections.
    1. To search for an employee by name, enter the employee's name (or portion of the name) in the Search by name field.

    2. To filter by Personal Information updates that are awaiting approval, select the Approvals filter and then select Pending Approvals. In the drop-down list, select the check box for Personal Information.

      Note: When filtering by Pending Approvals, HR specialists will see grid results only if they have been assigned permission to approve Personal Information updates.
    3. To filter by Cost Center, Craft Master (union), or Payroll Department, select the Filters drop-down:

      • The Cost Center, Craft Master, and Payroll Department filters include a series of check boxes. Select the check box for each item to include in your filter.
      • For example, to filter by cost center, select the Cost Center drop-down, and then select the check box for each cost center relevant to your search.
  5. After the grid refreshes, select the employee whose personal information you want to view.

    The Employee Details page opens to the Personal & Employment Info section. The other available sections are Approvals and History.

  6. From the Personal & Employment Info section, you can view the employee's job title, occupation, and hire date. You can also select to view the employee's Personal Info, Emergency Contacts, or Direct Deposit information.
    Note: You will notice a Pending indicator on the sections where the employee has made a change that is pending approval.
    • Select the Personal Info tab to view the employee's current contact information, including name, physical and mailing addresses, and phone numbers.

    • Select the Emergency Contacts tab to view the employee's emergency contact.

      Note: Currently, only one emergency contact displays.
    • Select the Direct Deposit tab to view information about each bank account that the employee has on file for direct deposit of earnings, including the account number, bank routing number, and direct deposit amount.

      Note: For security purposes, your account number and bank routing number are initially obfuscated on the page. To reveal these numbers, select the icon next to the applicable number.
  7. If you have permission to approve Personal Information updates, you can select the Approvals section to view Personal Information changes that an employee has made and that are pending approval. See Approve Personal Information Changes for details.
  8. Select the History section to view an audit of Personal Information changes for an employee. See View Change History for details.
For more information on the tabs and fields shown on the Employee Details page, see Employee Details Fields.