Email Template Fields

The following table provides descriptions for the fields shown on the Email Template pop-up window in Applicant Tracking.

Access this window by selecting Employee Tools > Email Templates to open the Email Template page. Then select the Edit button for a template. For help setting up email templates, see Create and Modify Email Templates.
Note: Only Onboarding Admins can edit or delete email templates.
Field Definition
Template Name The name of the template. The name is for internal use only and is not visible to applicants.
Send as System Account Allows you to send the email from the assigned as the system account.
  • If you leave this checkbox blank, the email be sent from the recruiter's email address.
  • The Applicant Tracking system account email is assigned in the portal setting Email Address As Reply To for Automatic Email Addresses available under Admin > Portal Settings > Onboarding / ATS > ATS.
Shared Template Allows authorized users to make this template available to other members of the HR team.
Note: Only Onboarding Admins and HR managers can share templates, not recruiters.
District Allows you to make this template available only for jobs assigned to a specific district (JC Job Department).
Note: This dropdown displays only if you have disabled the portal setting Hide Job Departments and Job Fields on Job Req available under Admin > Portal Settings > Onboarding / ATS > ATS.
Dynamic Fields Allows you to add fields that will automatically populate in the body of the email or subject line.

For example:
  • Req Title = title of job requisition
  • Job Req Detail URL = link to internal Job Requisition Detail page (for internal emails)
  • Applicant Detail URL = link to Applicant Detail Page; also attaches any files from the applicant (for internal emails)
Add Email Allows you to prefill recipient names on the To, Copied (CC), or Blind Copied (BCC) fields on the email.
Subject Allows you to create a subject line for the email.
Email Body Allows you to create body text for the email.