Admin Role Descriptions
The following table provides descriptions for the administrative roles that you can assign on the Admin Roles page.
For help assigning administrative permissions, see Assign Admin Roles.
| Field | Description |
|---|---|
| Administrator | To add admin users, search for the user's name, and select the PR company and payroll group they should have admin permission to. |
| Personal Info Admin | Allows users to approve or reject Personal Info requests, excluding
attachments submitted via the Submit a Document section in Update Info.
If you want Personal Info Admins to have permission to approve submitted
attachments, you must also assign them the Document Admin role. For more
information about this module, see Personal Information. Note: Separating Personal Info
Admins from Document Admins provides added security for employee
attachments uploaded to the portal (for example, vaccination records
or FMLA documents). |
| Document Admin | Allows users to approve or reject attachments submitted via the
Submit a Document section in Update Info. To allow Document Admins to
approve other Personal Info changes, you must also assign them the
Personal Info Admin role. For more information about this module, see
Personal Information. Note: Separating Personal Info Admins from Document Admins provides added
security for employee attachments uploaded to the portal (for
example, vaccination records or FMLA documents). |
| Benefits Admin | Allows users to approve benefit and dependent requests and qualifying
events, set open enrollments for individuals or large groups, and
approve benefit elections. For more details, see Benefits and Dependents. |
| Notify-Real Time | Allows Personal Info Admins to receive email notifications when
requests are submitted (new requests are grouped and sent via a single
email every 15 minutes). Note: The Notify Real-Time
option applies to Personal Info Admins only. Benefits Admins receive
only daily notifications to prevent an excess of emails during open
enrollment. |
| Daily | Allows Personal Info Admins and Benefits Admins to receive the initial notification of a pending request. If the request is still pending approval after 24 hours, a second notification is sent. |
| Timecard Admin | Allows users to access Timecard Settings, Safety Net, Manage Crew Layouts, Manage Crew Templates, Manage Timecard Roles, Timecard Dashboard, Employee Groups, and Approval Permissions. For more information about this role, see Timecards. |
| Timecard Move | Allows users to access Batch Timecard Move page for the PRCo's and PR Groups they have been assigned. For more information about this role, see Timecards. |
| Time Off Calendar | Allows users to access the Time Off Dashboard without the ability to approve any time off requests. |
| Time Off Admin | Allows users to access the Time Off Dashboard with the ability to review all time off requests. For more about this role and the Time Off Dashboard, see Time Off. |
| Notify Vacation | Allows the Admin to be notified when a Time-off request is approved or rejected. This Admin does not have to be a Vacation Admin in order to receive these notifications. |
| Bulletin Admin | Allows users to access the Document Dashboard where they can create company announcements. To allow the Bulletin Admin to create documents for signature or acknowledgment and also create Library Items, you must enable the Document Library. |
| Security Admin | Allows users to access the User Access page (for everything except the System Admin Column), Mail Log, Employee Groups, Approval Permissions, Login Auditing, Mange Lookups, and Mobile Data Security. The Security Admin receives emails when users have locked themselves out and is blind-copied on password reset confirmation emails.If you do not want Security Admins to receive emails when users reset their passwords, enable the portal setting Disable Password Reset Notification for Security Admins found under (). |
| Training Admin | Grants administrative permissions to the Manage Training page. Training Admins can see, edit, and add Training and Skills. For more information about this role, see Training (Field Management). |
| Training Class Admin | Allows users to create career paths and grants them access to the Training Class Dashboard where they can create and modify training courses and finalize submitted classes. |
| Expense Admin | Allows users to access the Expense Posting Dashboard where they can post expenses to AP or Payroll. For more information about this role, see Expenses. |
| PR Admin | Allows users to access the Paystub Tools page where they can print paystubs for past pay periods, schedule automatic paystub notices, send users SMS paystub notifications, and print annual tax documents. |
| Administrator Search | To quickly search and filter for a specific Admin in your list, select the magnifying glass, and enter the name of the Admin. |
