Subcontracts: Allow Transactions to Exceed Current Total Cost
Check this box to allow a transaction's invoiced amount to exceed the total cost of the subcontract item or subcontract. Warning displays, but amount will be allowed.
Do not check this box if invoiced amounts cannot exceed the total cost of the subcontract item or subcontract. Warning displays and you will need to correct the invoiced amount before the batch can be posted. For unapproved invoices, a warning displays, but entry is allowed. However, once the invoice is approved and added to an AP batch, you will need to correct the invoiced amount before you can post the batch.
Entering negative items to a subcontract in SL after you have already invoiced the subcontract in AP can potentially cause the invoiced amount to exceed the subcontract total. If this flag is unchecked, an invoice that is entered for a negative item causes the system to inform you that the invoiced amount has exceeded the subcontract total. The entry will be accepted; however if you do not post ALL of the negative items, batch validation will throw an additional error and not allow you to post the batch. To allow for posting of the batch you will need to:
invoice ALL negative items for the subcontract to ensure the invoiced amount and subcontract total balance or,
if not invoicing all of the negative items, set this flag to Y (checked), invoice the desired items, post the batch, then reset this flag to N (unchecked). However, if you use this method, you may need to repeat this process until the entire negative amount is accounted for (i.e. all negative items have been invoiced, thereby balancing with the subcontract total).